Donor Events Manager

POSITION: Donor Events Manager

DEPARTMENT: Development

CLASSIFICATION: Full-time/ Salaried / Exempt

SUPERVISOR: Senior Manager, Special Events

OVERVIEW

Founded in 1947 by Nina Vance, the Alley Theatre is a pioneer of regional theatre, and one of the leading nonprofit theatre companies in the United States. The Alley has been awarded the prestigious Regional Theatre Tony Award® and the Texas Medal of Arts Award. The Alley has transferred productions to Broadway, Off-Broadway, major European Festivals, and to 40 American cities. Unique among regional theatres, the Alley is committed to maintaining a Resident Acting Company and providing them with work year-round. Nationally recognized directors, actors, playwrights, and designers from across the country have regularly joined the Resident Acting Company.  

Rob Melrose, Artistic Director at the Alley, took over as artistic leader of the organization in 2019. His vision for the future of the Alley is both thrilling and ambitious. His strategic goals include upholding the Alley’s artistic excellence, keeping longtime Alley Theatre devotees eager to return each season, and creating productions and cultivating new audiences.

Rob Melrose, Managing Director Dean Gladden and the Alley’s leadership team are committed to fostering an environment where everyone is encouraged to bring their authentic selves.

JOB STATEMENT

Under the direction of the Senior Manager of Special Events, the Donor Events Manager serves as a key member of the development team and will be responsible for the overall operations of Donor Stewardship Events. Using the Tessitura Database, this position will create functional reports and tracking methods to properly review key fundraising metrics with the Senior Manager of Special Events. This position will coordinate the logistics of each event including donor communications, vendor management, and marketing collaborations.

JOB DUTIES

• Donor relations with Board of Directors, Advisory Board members, season sponsors and show sponsors.
• Coordinate and execute all aspects of donor events:
  • CenterStage dinners (opening night of the five Hubbard Theatre shows).
  • Board dinners (opening night of the three Neuhaus Theatre shows).
  • Annual Board Holiday Party.
  • Artistic Director’s Circle (three shows per season).
  • Corporate and individual sponsorship dinners.
  • Special receptions.
  • Greenroom duties (at least two nights per Hubbard Theatre show).
• Provide support for special events:
  • Alley Ball (Spring).
  • Deck the Trees Tree Lighting Ceremonies and Photos with Santa (Nov/Dec).
  • Behind the Scenes Tours (Spring and Winter).
• In concert with Senior Manager of Special Events, create and mail invitations for donor events.
• Work with Senior Manager of Special Events to make sure all events are on the appropriate Alley Theatre calendars.
• Work with Senior Manager of Special Events to organize and execute all event logistics.
  • Prepare “Run of Event” agendas, organize meetings for all parties and manage the meetings.
  • Manage vendors and budgets per event.
  • Accept and manage RSVPs for donor events.
  • In concert with the Senior Manager of Special Events, assign development staff to work donor events.
• As it relates to donor events, coordinate all donor special event mailings and correspondence: pull donor lists and contact information, merge documents, print and prepare all printed materials.
• Work in concert with the marketing team to plan and execute eblasts, and other social media as related to donor events.
• Work in concert with Finance and Senior Manager of Special Events to pull reports, track expenses, budgets and metrics for donor events.
• Assumes additional administrative responsibilities as requested to support the Development department and the Alley Theatre.

REQUIREMENTS (SKILLS and KNOWLEDGE):

• Ability to work in a fast-paced, energized and quickly changing environment.
• Proven track record demonstrating ability to coordinate and facilitate flawless nonprofit events for 100-200 individuals.
• A proactive approach to problem-solving with strong decision-making skills.
• Detail oriented, able to prioritize efficiently and multi-task.
• Ability to be self-directed and take initiative.
• Ability to maintain confidential information.
• Excellent verbal and written communications skills.
• Exhibits a positive attitude with good communication and interpersonal skills.
• Understanding of (or a commitment to learning about) historical and institutional racism in the American theatre.
• College degree preferred.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS:

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift and move 25 lbs.
• Prolonged standing during event days.
• Must be comfortable working in a fast-paced environment where directions and priorities can change rapidly.
• Typical hours are during the day, but the position requires flexibility to be available for weekend, holidays and evening work hours as needed.

BENEFITS & PERKS

• Medical, dental and vision insurance.
• Paid vacation, floating holiday, and sick time.
• 401(k) with matching, FSA, HRA (Alley paid deductible).
• Free and discounted tickets to Alley Theatre performances.
• Bi-Weekly $4 Discounted Parking.
• Discounted gym membership.
• Employee wellness program & EAP.
• Houston, TX is one of the most affordable cities in the nation with no state or city income tax.

TO APPLY

To apply for this position, please go to the following link on the Alley’s website and apply.

https://www.alleytheatre.org/about-us/opportunities/employment

Alley Theatre is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at HRdept@alleytheatre.org.

The Alley Theatre is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, veteran status or any other characteristic protected by applicable local, state, or federal law. We encourage people of all backgrounds to apply.