POSITION: Executive Assistant to the Provost
REPORTS TO: Provost
STATUS: Full-time, Exempt
SALARY: $72,000 - $82,000 / annual
THE OPPORTUNITY:
You will be a trusted partner to the Chief Academic Officer (Provost), providing high-level support and ensuring smooth execution of their priorities across our university’s academic programs and student support services. You will manage their calendar, anticipate needs, and navigate a demanding academic operational schedule. In partnership with a strong EA team, you'll manage the logistics of events and projects and ensure the smooth execution of staff and board meetings.
As a key liaison to the Academic Leadership Team, you'll foster communication and collaboration. Your initiative and problem-solving skills will be essential in supporting the Provost’s interactions with the Deans, Cabinet, students and their families, and the Board of Trustees. Your work will contribute to our mission of changing lives and communities by delivering accessible, innovative education to working professionals. NDNU offers a comprehensive benefits package and currently offers opportunities to take advantage of NDNU's educational programs.
What You'll Do
- Deliver excellence in all foundational EA tasks – calendar management, email management, travel, expenses, budget review, and office administration.
- Be an important bridge between the Provost and their team, quickly building trusted relationships while maintaining confidentiality and handling the occasional sensitive personnel issue.
- Participate in meetings, take minutes, and lead action items.
- Partner with the Provost to manage their time and ensure that they are well prepared for all meetings.
- Research, draft, and edit high-quality presentations, correspondence, documents, policy statements, handbooks, the University Catalog, and widespread communications, ensuring accuracy and clarity.
- Work on frequent and diverse projects and problems requiring judgment and discretion for obtaining solutions within generally defined practices and policies. These projects may range from accreditation reviews to grant proposals to event planning and more.
- Partner with your peers to coordinate University-wide events, such as Commencement.
- Maintain strict confidentiality, as appropriate, regarding all information related to the university, strategic initiatives, and our students.
- Manage logistics for events/projects including staff retreats and board meetings (venue contracts, reimbursements, etc.)
- Perform other duties as assigned.
- Have fun with great people while doing good.
What You'll Bring
- You have 5+ years of demonstrated experience in an executive assistant role, supporting senior leaders.
- You play as a team. You have a deep sense of TEAM and can easily partner with other staff to achieve larger objectives
- You’re a strategic partner. You have successfully supported senior leaders in higher education or related industries. You’ve also had experience with organizations undergoing significant change. You enjoy the chance to create systems and processes, and to enhance them further over time.
- You can run with direction and make judgment calls based on data and experience. You’re a high performer and keen to drive impact. You have experience managing conflicting priorities and prioritizing demands, you focus on solutions, and are comfortable navigating change while tactfully addressing obstacles and resolving issues.
- You learn quickly and enjoy identifying ways to improve processes. You are proficient in a range of Office applications including Word, Outlook, Excel, PowerPoint, OneDrive, Forms, SharePoint, and Teams, as well as Adobe Acrobat and Zoom and are open to exploring other tools and resources.
- You have excellent communication and interpersonal skills. You have the ability to interact professionally with diverse groups of people at all levels of staff, both internally and externally. You are a good listener and are open to giving and receiving feedback for continuous improvement.
APPLICATION PROCEDURES:
NDNU is committed to providing an educational environment that supports a diverse student population. All completed applications will be carefully reviewed. Please upload a cover letter and resume. In your cover letter, express why you are interested in this position and outline or detail your qualifications; otherwise, you will be disqualified. All candidates will be given a project or written exercise as a part of the hiring process to demonstrate the required skills for this position. Please also include any information about your experience(s) working in a fast-paced, multi-tasking environment and what qualities you would bring to support this commitment to inclusive excellence at NDNU.
Founded in 1851, Notre Dame de Namur University (NDNU) is a dynamic institution whose reputation for excellence and commitment to the development of the whole person comes from its heritage as a Catholic institution founded by the Sisters of Notre Dame de Namur. Our faculty is committed to carrying out these core values throughout the curriculum.
For over 150 years, NDNU has served students not traditionally represented in higher education. NDNU is a fully accredited master's university, a Hispanic Serving Institution (HSI), and an Asian American Native American Pacific Islander Serving Institution (AANAPISI). We enroll many first-generation students. NDNU serves a diverse student body from various backgrounds and experiences and actively commits itself to educational access for all students.
