Who We Are
Core Spaces (Core) is more than a real estate company, it’s a people company. Where building relationships is just as important as building properties. From researchers and architects to designers and operators, Core is made up of risk takers and dreamers who are on a mission to invent the future of living. Our six cultural values guide us every day and we strive to live them in everything we do: PUSH (Invent Better Places to Live), GRIT (We Got This), LIFT (Help Each Other Win), SHINE (Bring Your Full Self), UPHOLD (Never Break Trust), GROW (Always Get Better). Everything Core does stems from this culture of collaboration and innovation, and the drive to constantly improve the resident experience. This unique approach has led to creating spaces and services that are redefining the way people live.
What We Do
Founded in 2010, Core is a vertically integrated company, focused on acquiring, developing, managing, and lending across the student housing and build-to-rent (“BTR”) sectors. Its residential communities feature world-class amenities, progressive design, and hospitality-driven client service. In its award-winning student portfolio, Core currently owns and/or manages over 37,400 beds – and has a pipeline of over 35,000 beds in various stages of development. Core's BTR division currently has approximately 4,000 homes under development and in its pipeline in high growth metros across the country.* For more information, visit www.corespaces.com.
*Portfolio and pipeline numbers as of Q1 2024
Benefits That Matter
- A culture that provides you with a sense of belonging
- Competitive pay that values your contributions
- Monthly workshop weeks; fewer meetings & more collaboration
- An environment that provides you a voice to share your perspectives
Position Overview
The Part-Time Administrative Assistant will play a vital role in ensuring the smooth operation of our office by providing comprehensive administrative support. The ideal candidate will collaborate with various departments, handle multiple tasks efficiently, and uphold our commitment to a clean and organized work environment. This role is essential in enhancing office culture and maintaining a welcoming atmosphere for all team members and visitors. Tentative hours will be Monday-Friday 12 PM - 4 PM CST or 1 PM - 5 PM CST.
What You Will Do
- Promote a positive office culture and experience
- Welcome and assist visitors, ensuring a positive first-impression
- Refresh and maintain conference rooms, ensuring they are ready for meetings
- Restock supplies, set up and take down for meetings, and host/serve drinks as needed
- Act as an additional contact on the day of social events, managing logistics and attendee needs
- Maintain a safe, organized, and efficient workplace
- Put away groceries and restock coffee machines, ensuring supplies are organized and accessible
- Assemble and package swag requests in collaboration with the team, including labeling and restocking
- Conduct regular wipe downs, restock toilet paper, and clean sinks for office restrooms
- Pull trash, wipe counters, clean up after lunches and manage dish allocation for office kitchens
- Put away swag gear and restock supply closets when shipments arrive
- Sort incoming mail, filtering out junk mail and no solicitation items
- Provide workplace support as a member of the Office Management Team, ensuring continuity of administrative operations
- Offer notary public services, handling all related documentation and procedures
- Manage shipping tasks, including UPS shipments, courier services and regular mail
- Work with IT on printer maintenance, including toner replacement and paper restocking
- Promote and manage recycling initiatives in the office, planning for future programs
- Coordinate and set up/take down for catered lunches, ensuring smooth execution of events
- Assist with a variety of holiday gift initiatives (clients, team members, kids, local charities, etc.)
- Handle out-of-office errands, such as trips to FedEx, the Post Office, T-Shirt Deli, Juice Rx and more
- Perform all other duties and tasks as assigned
Ideally, you'll have
- High school diploma or equivalent required
- 2 years of previous experience in an administrative or office support role
- Notary public certification or willingness to obtain certification
- Familiarity with office equipment and basic troubleshooting (printers, copiers, etc.)
- Strong organizational and multitasking skills
- Excellent verbal and written communication skills
- Attention to detail and accuracy in performing tasks
- Ability to maintain confidentiality and handle sensitive information discreetly
- Must be able to complete all physical requirements of this role, including lifting up to 40 lbs, with or without a reasonable accommodation
You'll crush it if you have experience with
- Strong problem-solving skills and the ability to troubleshoot minor issues
- Exceptional customer service skills, with a friendly and professional demeanor
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or Google Suite (Gmail, Sheets, Google Calendar) or other relevant software
- Basic knowledge of recycling practices and sustainability initiatives
- Flexibility to handle unexpected tasks and errands as needed
Organizational Structure
Reports to: Manager, Office Administration
Direct Reports: N/A
Disclaimer: Please note that job responsibilities, reporting lines, and duties outlined in this job description are subject to change to meet the evolving needs of the organization.
As an Equal Opportunity Employer, Core Spaces celebrates diversity and is committed to creating an equitable and inclusive environment, which creates a sense of belonging for all employees. We do not discriminate and believe every individual should be proud of who they are and the community they represent.
