Executive Assistant to CEO/Board Liaison

Company Overview

Girl Scouts of Greater Los Angeles (“GSGLA”) is the largest girl-serving nonprofit agency in the Los Angeles region. Our mission is to build girls of courage, confidence, and character, who make the world a better place. www.girlscoutsla.org.

Our core values of Integrity, Clarity of Purpose, Accountability and Respect represent how we behave on a day-to-day basis. These are the specific behaviors that are imperative and encouraged in our company culture. 

We are committed to building a diverse staff that reflects the communities we work alongside, and we value diversity, equity and inclusion in our workplace.

We encourage all qualified individuals to apply, and strongly encourage people from underrepresented groups to apply. In addition, reach out to us if you are a candidate whose disability prevents you from being able to complete our online application.

Position Summary

The Executive Assistant to the CEO / Board Liaison provides executive support to an influential CEO and acts as a key liaison with GSGLA’s Board of Directors. This role is ideal for an experienced professional who is highly organized, proactive, thrives in a fast-paced environment, can anticipate needs, and ensures seamless executive operations. Working with the CEO, the board, and the executive team, the liaison has a 360-view of the information flow between staff and board members, thus helping the CEO ensure that things run smoothly.

Essential Duties & Responsibilities

Executive Support to CEO

• Serve as a trusted gatekeeper, managing the CEO’s complex calendar, scheduling high-level meetings, and coordinating travel logistics.
• Prepare briefing materials, presentations, and reports for CEO meetings and public engagements.
• Ensure all internal and external communications are handled professionally, confidentially, and with urgency.
• Draft, edit, and proofread executive correspondence and documentation.
• Represent the CEO’s office with professionalism in all interactions.
• Track department budgets and prepare timely expense reports.
• Assist in planning high-profile organizational events and CEO-led initiatives.
• Occasionally attend off-site GSGLA events and activities.
• Collaborate with other executive assistants and administrative staff.
• Other duties and special projects as assigned.

Board Liaison & Governance

The board liaison provides a vital link between the CEO and the board by handling all administrative duties of the board, including:

• Facilitate Board Communication - Act as the primary point of contact between the Board of Directors and organizational leadership, ensuring timely and accurate flow of information.
• Coordinate Board Meetings - Schedule, organize, and prepare materials for board meetings, including drafting agendas, compiling reports, distributing meeting packets, creating PowerPoint presentations, etc.
• Document and Maintain Records - Record minutes of board and committee meetings; maintain official documentation, records, and policies.
• Support Board Committees - Provide administrative support to board committees and task forces, including maintaining committee rosters, scheduling meetings, distributing materials, and tracking action items.
• Assist with Board Recruitment and Onboarding - Support the recruitment, nomination, and onboarding process for new board members, including orientation sessions and materials.
• Monitor Compliance and Governance Standards - Help ensure the board operates in compliance with the organization's bylaws, governance policies, and applicable laws and regulations.
• Manage Board Communications and Engagement - Coordinate regular communication such as updates and invitations to organizational events to keep board members informed and engaged.
• Coordinate Special Board Events - Organize retreats, recognition events, training, and other special gatherings for the Board of Directors.
• Track Board Member Contributions - Maintain records of board member participation, attendance, and volunteer engagement to support organizational transparency and accountability.
• Provide Strategic Administrative Support - Assist the Board Chair and CEO/Executive Director with special projects, research, and strategic initiatives related to board governance and leadership development.

Required Knowledge, Skills and Abilities

• Ability to maintain confidentiality. The CEO must trust the board liaison with confidential matters.
• Ability to track both minute details as well as see the big picture.
• Highly organized and skilled at prioritization, able to anticipate needs, pay close attention to details with demonstrated ability to maintain confidential documents, correspondence, and discussions.
• An exceptional communicator, with strong written and verbal skills and a polished professional demeanor.
• Possess a strong work ethic, integrity, and honesty.
• Adept at handling highly confidential information with discretion and professionalism.
• Tech-savvy – proficient in Microsoft Office Suite (Word, Excel, PowerPoint), familiarity with SharePoint, and SAP Concur a plus.
• Ability to manage multiple assignments, organize and set priorities, and adapt to changing conditions.
• Exercise independent judgement, work independently, and take initiative on assignments that are time sensitive in nature.
• Flexibility to attend evening and/or weekend meetings and/or events.
• Ability to travel via personal vehicle or public transportation to various facilities throughout the region.
• Able to perform this job safely, without endangering the health or safety of themselves or others.

The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind work assignments.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Recommended Education, Training and Experience

• A seasoned executive assistant with at least eight (8) years of experience supporting C-level leaders.
• A minimum of two (2) years of experience working with boards of directors.
• A bachelor’s degree is preferred; however, we welcome candidates with equivalent experience who demonstrate the skills and knowledge needed for the role.
• Experience in non-profit or mission-driven organizations preferred.

GSGLA Employee Requirements

• Comply with state-mandated reporter training.
• Attend GSGLA signature events and/or other activities/events (including cookie cupboards, etc.) as assigned.

Benefits / Other

Employees of GSGLA receive a competitive benefits package and paid time off, including the closure of its offices the second and fourth Monday of every month. Full time staff are eligible to opt into plans that cover medical, dental, vision, life and even pet insurance, an employee assistance program, as well as a 403(b) retirement plan.

Vaccination Policy

Girl Scouts of Greater Los Angeles requires its employees to be vaccinated against COVID-19, subject to certain exemptions as required by law. New hires working at Girl Scouts of Greater Los Angeles must be fully vaccinated upon hire. Please contact the People & Culture Department for a copy of the vaccination policy.