Human Resources Assistant/Payroll Specialist

Job Overview

We are looking to employ an HR Assistant with outstanding administrative, communication, data entry skills, and payroll experience. An HR Assistant/Payroll Specialist is expected to be a conceptual thinker with superb organizational and time management skills. You must be reliable and should accurately follow instructions, with the ability to multitask and work in a fast-paced environment.

To ensure success, the HR Assistant/Payroll Specialist should display remarkable conflict management and decision-making skills with a solid understanding of employee relationships, staffing management, and payroll administration. Maintain, update, and ensure personnel files meet the requirements for DES-DDD Licensing Rules and Regulations, as well as AZTEC requirements.

Responsibilities

• Manage and execute all steps for the major employee lifecycle events, including new hire onboarding, E-Verify, and new hire orientation.

• Maintain all direct-support personnel files. Ensure personnel files are up to date within Paycom.

• Maintain and update the New Hire Log of New Employees daily. Record dates of training completion, completion of references requirements, and Orientation. Notify Residential Support Supervisors and Scheduling of employees cleared to work.

• Monitor and ensure all new hire training is complete (follow up on missed training classes to get them rescheduled) daily.

• Process monthly SAMS reporting.

• Process in-house fingerprints, track, mail, and maintain applications.

• Maintain terminated direct-support employee filing and disassemble personnel files, ensuring all terminated employee files contain all necessary paperwork.

• Ensures that confidential matters are discussed only with those on a need-to-know basis.

• Track, maintain, and ensure all employees receive re-training in Prevention & Support, Article 9, Wheelchair Lift & Tiedowns, Bloodborne Pathogens, and other mandated training before expiration.

• Ensure completion of all re-training via submittal of Signature Sheets and/or training certificates for filing in employees’ personnel files (paper and electronically).

• Respond to verification of employment (VEO) requests.

• Stuff paper checks into envelopes for distribution bi-weekly.

• Strict adherence to the AZTEC Secrecy Agreement and Confidenti­ality Statement. This includes notification to the supervisor of others violating the agreement and/or statement, etc.

• Maintain and send out daily communication emails regarding employee statuses.

• Additional duties as required or assigned.

Serve as backup to HR Generalist

• Manages full-cycle recruitment process and staffing for all new requisitions. Review resumes, phone screen, and schedule interviews. Makes recommendations for hire.

• Process Worker's Compensation claims.

• Administer leave management (FMLA and ADA) within the Paycom system.

• Additional duties as required or assigned.

Serve as a backup to Payroll

• Process and master full-cycle payroll utilizing Paycom payroll software.

• Assist employees with questions regarding their pay and benefits and provide solutions.

• Process wage garnishments/liens as needed.

• Process, manage and report vacation and sick requests.

• Check/edit timesheets with multi-departmental coding structure daily for accuracy.

• Prepare daily summary hour sheets (schedulers).

• Adjust pay for bonuses as needed.

• Process all direct-support terminations.

• Additional duties as required or assigned.

PM22

• High school diploma or G.E.D. Certificate required.

• An Associate's degree in business, human relations, or accounting from an accredited college or university is preferred. Non-degree applicants will be considered.

• A minimum of two years of clerical office experience is required, preferably in human resources management or a related field.

• A minimum of two years of payroll experience is required.

• Excellent written and verbal communication skills.

• Experience with Paycom and SpokeChoice preferred.

• Working knowledge of organizational development, compensation and benefits practices, safety, training, and federal, state, and local employment laws.

• Knowledge of DES-DDD Licensing Rules and Regulations is preferred.

• Must be able to possess and maintain a Level-One Fingerprint Card.

• Must have the ability to prioritize and multitask.

• Excellent attention to detail and organizational skills.

• Excellent time management skills with a proven ability to meet deadlines.

• Proficient in operating basic office equipment, i.e., copy machine, fax machine, telephone, calculator.

• Proficient with Microsoft Office Suite.

• Ability to relate and respond effectively in a professional manner.

• Ability to follow up on required data in a timely manner.

• Must be able to lift up to fifty (50) pounds.

• Must be able to bend, stoop, sit, and stand for long periods of time and keyboard.

You may be required to drive AZTEC vehicles. When applicable, must do so in a safe and careful manner, following all Arizona Department of Transportation laws, as well as applicable AZTEC Policies & Procedures. Maintain an Arizona Class D driver's license and satisfactory driving record. Notify Human Resources Department of any infractions/suspensions affecting driver's license.

NOTE: The above statements are intended to describe the general nature and level of work being performed; they are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

The Chief Executive Officer (CEO) and/or his designee may waive variant position qualifica­tions in cases of exigency.

If you are disabled and would like to request a modification/adjustment to job duties or the work environment, contact the Human Resources Manager.

All employees are considered employees of the AZTEC total system, not assigned to a specific assigned work location or to a specific shift, supervisor, etc. Please refer to AZTEC Personnel Policies regarding reassignments.

PM22