Paralegal - Litigation

Who We Are:

Xponential Fitness is one of the largest global franchisors of health and wellness brands. The portfolio of brands includes Club Pilates, the nation's largest Pilates brand; CycleBar, the nation's largest indoor cycling brand; StretchLab, a concept offering one-on-one and group stretching services; YogaSix, the largest franchised yoga brand; Pure Barre, a total body workout that uses the ballet barre to perform small isometric movements; Rumble, a boxing-inspired full-body workout; BFT, a functional training and strength-based fitness program; and Lindora, a metabolic health brand. Through the Company’s eight brands and the On-Demand virtual platform, XPLUS, Xponential Fitness continues to push its mission forward to make health and wellness accessible to everyone.

Job Summary: 

Xponential Fitness seeks a highly organized, detail- and team-oriented Litigation Paralegal to support our legal team in managing complex litigation cases. The ideal candidate will have 5+ years’ experience as a litigation paralegal, a strong understanding of the litigation life cycle and legal concepts, and experience successfully communicating complex concepts to internal stakeholders. The Litigation Paralegal will be responsible for reviewing and digesting legal documents, maintaining calendars and to-do lists for attorneys, creating summaries of cases for financial reporting, assisting with factual discovery and document gathering / production, and ensuring all case-related documents and processes are maintained with precision and efficiency. This role requires knowledge of court and arbitral procedures, superior organizational skills, excellent communication, and the ability to work under pressure in a fast-paced legal environment. A sense of humor, willingness to ask questions, and adherence to kind and respectful conduct is required.

Responsibilities:

• Manages litigation databases and calendars.
• Assists with preparation and organization of quarterly Board and regulatory reporting agendas and materials.
• Tracks status of cases and deliverables for in-house legal team. 
• Liaises with arbitral administrators and tracks cases on PACER and state-court websites.
• Assists with preparation for mediations and trials, including compiling and maintaining data involving thousands of studios. 
• Leads the litigation hold process, including assisting with drafting, managing and tracking litigation holds. 
• Works with IT and outside vendors to ensure data related to litigation is properly preserved.
• Supports in-house attorneys with due diligence requests and discovery processes, including fact-finding, witness interviews, document collection and e-discovery; organizes and drafts responses to requests for information for attorney’s review.
• Drafts tender letters to insurance companies and communications to opposing parties for counsel’s review.
• Assists with case intake, including categorizing cases, tracking risk level of cases and helping to review and organize law firm and expert retainer letters. 
• Assists with management of insurance coverage and tracks same.
• Organize and maintain case files, discovery materials, and legal documents with a high degree of accuracy. Assists in developing and updating SOP playbooks to ensure efficiency and compliance. 
• Organizes and calendars meetings and phone calls.
• Works with accounting team and accounts payable to ensure settlement payments are timely and the Company is informed of upcoming required payments and accruals.
• Assists attorneys in ensuring follow-through by Business of recommended actions.
• Exhibits a strong work ethic and takes ownership of complex projects with minimal supervision while demonstrating sound judgment and superior decision-making, multi-tasking and problem-solving skills; meets prescribed deadlines and communicates effectively about workload.
• Demonstrates leadership and team-working skills in support of a collaborative, friendly environment.
• Exhibits utmost professionalism in all settings; is capable of deploying strong advocacy skills in a tactful and effective manner.
• Establishes and maintains effective working relationships with co-workers, internal clients, and external business partners.
• Maintains confidentiality of sensitive information and demonstrates the utmost integrity in all settings.
• Coordinates cross-functional legal input by working closely with other attorneys and paralegals in the legal department.
• Performs other duties as assigned by the VP of Legal Affairs or other department attorneys.

Pay Range: $35 - $50 hourly

*Hybrid working schedule 

Benefits:

• Medical, Dental and Vision benefits.
• This role is eligible for a monthly cell phone allowance.
• Empower is our 401k company. We offer Traditional and Roth 401k plans. Employer match is 4% and starts matching at the beginning of year 2. Your 401k would be fully vested at the start of year 3.
• Complimentary corporate memberships to XPLUS and XPASS.
• Discounts on retail brand merchandise.
• On-site gym. 
• On Campus Amenities: Reborn Coffee Shop, Hangar 24, Mini Putting Green, Basketball Court, Bird Sanctuary, Car Washing Services (M/W), Dry Cleaning Services.

Xponential Fitness, LLC. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Qualifications: 

• Minimum of five (5) years' experience working as a complex-commercial litigation paralegal, with significant experience working with courts and in arbitral fora. 
• Proof of eligibility to work in the United States.
• Familiarity with large-scale and class action litigations. Familiarity with franchising a plus.
• Exceptional organizational and time-management skills with a meticulous eye for detail.
• Facility with Excel, Word and Google Docs is a must.  Experience with Zoho is a plus.
• Ability to demonstrate and adhere to the highest standards of ethics, integrity and professionalism.
• Strong team-work ethic with an emphasis on kindness and mutual respect. 
• Ability to manage competing demands and prioritize tasks with attorney input.
• Excellent research and writing skills; ability to prepare clear, concise, and complete documents, reports, correspondence and other communications materials that are error-free. Ability to make effective public presentations.