JOB SUMMARY
Reporting to the SVP, Accounting Operations, the Accounts Payable/Accounting Specialist is responsible for the accounts payable process, monthly reconciliations and bookkeeping for LifeStar Living and the properties managed by LifeStar Living. The Accounts Payable/Accounting Specialist respectfully interacts with all residents, family members, visitors, colleagues and staff.
ESSENTIAL FUNCTIONS
It is understood that every incidental duty connected with operations listed in the job description is not always specifically described, and that employees, at the discretion of management, may be required to perform duties not within their job descriptions. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.
- Ensure all invoices are properly coded and signed and approved by the appropriate responsible party
- Ensure sales tax is not charged for goods and services provided to the Convivial not-for-profit entities
- Ensure accurate input of all invoices in the accounting software
- Maintain precise records of all vendor payments
- Monitor tax liabilities and ensure tax liabilities are paid on time
- Responsible for paying and keeping electronic record of all invoices
- Keep track of all company credit card spending and make payments on credit accounts
- Analyze all accounts on a monthly, quarterly, and annual basis to ensure payment accuracy
- Work collaboratively with various departments to perform accounting audits
- Prepare and mail all required sales tax documents
- Work with department heads to establish new vendors, ensuring appropriate insurance levels, background screenings, executed contracts, among other requirements.
- Assist with monthly, quarterly, and annual account reconciliations, including cash, investment, bond funds, AP, prepaids
- Assist with period-end closings, preparing monthly general journal entries, running reports, and assembling electronic closing packages by entity
- Assist with annual budget preparation for Communities and LifeStar
- Maintain written instructions for performing duties assigned to this position.
- Actively contributing to a positive and respectful work environment.
- Regular and reliable attendance is an essential function of this job.
ESSENTIAL MENTAL AND PHYSICAL FUNCTIONS
The essential mental and physical functions listed below are required in order for an employee to be able to perform the essential functions of this position.
- Ability to read and write, follow written and verbal instructions, and communicate effectively in English.
- Thinking critically; defined as reading, understanding, and taking appropriate action on detailed and complex information
- Sitting for long periods of time daily
- Repetitive actions/motion of one or both hands
- Hearing ordinary conversation and office sounds
- Verbal communication in person and on the phone
- Written communication by hand and on PC
