The HR and Payroll Integration Manager will oversee HRIS administration, payroll processing, and data compliance to ensure seamless integration across systems. This individual will play a strategic role in enhancing process efficiency, ensuring legal compliance, and improving the employee lifecycle experience. The ideal candidate brings deep knowledge of Paycom or similar systems, a passion for process improvement, and a collaborative approach to cross-functional work.
Primary Responsibilities and Essential Functions of the Positions:
HRIS & Payroll Operations
- Oversee HRIS system entries and changes to ensure accuracy of employee data and operational excellence.
- Ensure payroll and HRIS procedures comply with federal, state, and local regulations, company policies, and industry best practices.
- Manage profile setup, accrual, and other employee inquiries, advise employees on payroll matters, and resolve discrepancies.
- Oversee and uphold data integrity, security, and compliance within the HRIS system.
- Manage outsourced payment services to ensure quality service delivery and accuracy.
- Review Paycom data for accuracy in payroll, employee classifications, accruals, and benefits administration. Manage employee’s status changes and updates.
- Foster a positive colleague experience by implementing best practices and effective processes to manage the employee life cycle employee, including onboarding, offboarding and employee records management.
Process Improvement & System Optimization
- Lead process improvements within payroll and HRIS systems to meet organizational needs.
- Scale processes to enhance operational efficiency, including designing and implementing internal controls.
- Identify payroll-related challenges and system features to drive process improvements and enhance user experience.
- Implement automation, policies, and procedures to improve service efficiency.
Collaboration & Compliance
- Partner with HR, Fiscal, and other teams to develop and maintain business processes and data submissions.
- Conduct internal audits on data and system maintenance, including, but not limited to new hire set up, vacation/time off accruals, benefits set up, terminations, and other employee changes.
- Monitor and improve internal controls related to payroll processes.
- Ensure payroll and HRIS procedures adhere to federal, state, and local laws including FLSA, FMLA, ADA, wage and hour laws, and other labor regulations.
- Stay updated on employment laws, payroll regulations, and industry best practices to proactively address risks.
- Assist in handling HR-related audits, ensuring compliance with legal and ethical standards.
Documentation & Training
- Create and maintain comprehensive documentation, training materials, and standard operating procedures.
- Foster a positive employee experience by implementing best practices for managing the employee lifecycle (onboarding, offboarding, and records management).
