Program Assistant

The Program Assistant is responsible for assisting the Director to ensure smooth operation for all programs and projects related to the Respite Department. In addition, the program assistant will also assist in the intake process for both Respite & Day services.

• Supports Director in day-to-day tasks to ensure smooth programming and operation.

• Answer and direct phone calls

• Assists with monitoring and maintaining records in compliance with OPWDD, Waiver and OMIG regulations & guidelines.

• Monitor individual unit utilization and request increases as needed

• Assists with the intake process which consists of sending out applications, collecting appropriate documentation, and maintaining waitlists

• Assists with clerical tasks as assigned, including copying, scanning, faxing, filing, typing correspondence, and mailings.

• Maintain accurate staff information, both hard copy and electronic files

• Maintain accurate individual information, both hard copy and electronic files

• Creates calendars and flyers for all programs.

• Assists with updating program documents.

• Assist and prepare all annual training materials.

QUALIFICATIONS: High school diploma or GED

• Proficient in Microsoft Office
• General clerical skills
• Excellent interpersonal and organizational skills
• Some DD experience preferred
• This position requires flexibility to work occasional evening and weekend shifts to meet operational demands

Benefits:

• Rewarding Work in a team environment.
• Paid vacation, sick, personal days and holidays.
• 403(B) retirement plans with employer contribution.
• Health, dental, vision and life insurance.
• Employee Assistance Program (EAP).
• Flexible spending account (Dependent Care, Medical, Parking, and Transit).
• Employee Appreciation Programs and Events.
• Tuition Assistance Program.
• Professional Development opportunities.
• Gympass Discount
• Verizon Wireless Discount.
• BJs Membership discount.
• Discounts on Broadway tickets, movie tickets, theme parks, sporting events, gift certificates & more.