Adoption Coordinator

Heartshare St. Vincent's Services ("HSVS") has served New Yorkers in need for over 150 years!  HSVS believes that every youth deserves a safe, stable, and loving family.  HSVS is seeking an extremely motivated and highly organized Adoption Specialist to help youth in foster care join their forever families. The Adoption Specialist meets with pre-adoptive families to gather all of the information and materials necessary to finalize adoptions, including conducting a home study and drafting a comprehensive adoption report. The Adoption Specialist works collaboratively with the case planning team, legal team, adoption attorneys, and courts, and as such, must be a very effective communicator. 

First and foremost, the HSVS Adoption Specialist must believe that every youth, regardless of age or needs, deserves a permanent family, and is willing to work hard to make adoptions happen!

• Meet with pre-adoptive foster parents to gather information and documents needed for home study, adoption subsidy, and finalization process.
• Write and organize comprehensive adoption report, including adoption home study and any needed addendums.
• Prepare adoption subsidy application.
• Gather all documents needed to complete adoption package for adoptive parent’s attorney to file in court
• Work collaboratively internally with casework, home finding staff, and legal team; and externally with adoption attorneys, ACS and OCFS to facilitate expedited filings and finalizations.
• Appear in court for adoption finalizations and as required by judges and ACS attorneys.
• Prepare status update reports for caseworkers for permanency hearings and other court appearances.
• Maintain accurate and current tracking system for progress toward goal of Adoption and enter this information into Connections
• Attend and participate in regular meetings with leadership and external stakeholders.
• Attend all required trainings. 
• Prepare cases for Adoption audits
• Performs other duties as assigned.

Go to pre-adoptive homes to meet with pre-adoptive family and to conduct home studies.

• Bachelor's Degree required
• Experience working in Foster Care
• Demonstrable computer proficiency, including in Word, Outlook, and Excel
• Exhibit an ability to apply the principles of logic and critical thinking with problem solving and ability to manage multiple tasks and meet deadlines.
• Excellent verbal and written communication skills.
• HSVS requires all new hires to provide proof of vaccination prior to their start date. Employees who require an accommodation for medical or religious reasons should notify Human Resources.

What We Offer:

At HeartShare we offer a comprehensive benefit package based on full-time/part-time status. You can expect: 

• Paid time off (holidays, vacation, sick and personal) 
• Professional development opportunities 
• Team environment 
• Medical and dental benefits 
• Employer-paid life insurance 
• Optional insurance (life, disability, etc.) 
• 403(B) Retirement Saving Plan 
• Flexible spending account (dependent care, medical, parking, and transit) 
• Commuter Benefits
• Employee Assistance Program 
• Wellhub (formally gympass)

HeartShare is an Equal Opportunity Employer (EOE). If you need to request accommodation during the recruiting process, please reach out to Leaves@heartshare.org. 

About HeartShare
Who WE ARE:
For over one hundred years, HeartShare has dedicated itself to improving the lives of people needing special services and support. The HeartShare team, now 2,100 employees and growing, helps individuals develop to their fullest potential and lead meaningful and enriched lives.

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