The Development Officer for Institutional Giving is a member of the Institutional Giving team and supports a wide range of functions that enhance and strengthen the Museum’s relationships with foundation, government, and corporate funders and prospects. The position is primarily focused on grant and proposal writing, project lifecycle management, and identifying, cultivating, and sustaining positive relationships with donors across the Institutional Giving portfolio. The Development Officer for Institutional Giving reports to the Director of Institutional Giving and collaborates on other related areas of responsibilities, including research, data administration, endowment stewardship, organizational reporting, donor recognition, and budgeting.
Essential Duties & Responsibilities -
Responsibilities include, but are not limited to:
Grant + Proposal Management:
- Maintains portfolio of foundation, corporate, and government donors and prospects, and regularly prepares grant applications, proposals, and correspondence based on guidelines and priorities
- Oversees maintenance of grant database, including monitoring and tracking of submitted and pending proposals
- Supports Director of Institutional Giving in conducting research on grant-making institutions and potential funding opportunities
- Assists in preparing budgets for grant applications
- Regularly prepares reports as required by grant-making institutions
- Interacts and builds relationships with contacts at funding organizations
- Coordinates with multiple departments including, but not limited to, the Director's Office, Marketing and Communications, Development, Education, Curatorial, and Human Resources to determine needs and timelines for grant opportunities
Reporting + Program Management:
- Collaborates with Development Officer for Individual Giving on donor recognition and credit line management across digital and printed media
- Oversees endowment stewardship; regularly reports on fund activity and deliverables, directly liaising with institutional contacts and serving as a key relationship manager
- Supports Director of Institutional Giving with department budgeting, financial reporting, data integrity, and goal-setting and tracking
- Co-manages the administration of the Corporate Partnership program; regularly interacts with partners through email/phone correspondence or in-person at events and programs to support the Institutional Giving team’s corporate fundraising goals
- Supports the Director of Institutional Giving on all aspects of managing the Museum’s annual Corporate Cocktail event, which gathers the Norton’s institutional partners for a celebratory evening
Other Responsibilities:
- Partners with the Marketing & Communications department to ensure a consistent and unified institutional voice that aligns with the organization’s identity and brand
- Supports the Director of Institutional Giving, as needed, in compilation of broad institutional information (reaccreditation, Association of Art Museum Directors report, etc.)
- Provides administrative support on a range of special projects, as needed, including the Comprehensive Campaign, a fundraising campaign dedicated to achieving the Norton’s long-term capital and endowment goals
- Maintains the institutional calendar, regularly updating it with upcoming deadlines for grants, reports, or deliverables
- Supports Development Committee activities
- Reviews and proofreads general Development communications as needed (letters, invitations, briefing sheets, donor listings, etc.)
- Participates in fundraising and stewardship events, such as the annual Museum Gala, and provides support to Development staff on occasional evenings and weekends with advance notice
Physical Requirements -
- The person in this position must be able move about inside and outside the office; to frequently communicate with managers and employees, ability to access and operate computer and other office equipment; and ability to lift, move or carry up to ten (10) pounds.
Note: Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at any time. The Norton Museum of Art is an Equal Opportunity Employer and celebrates a diverse team of talented staff and volunteers.
