ACCOUNTING CLERK (ACCOUNTS PAYABLE)

About Us

Callen-Lorde is the global leader in LGBTQ+ healthcare. Since the days of Stonewall, we have been transforming lives in LGBTQ+ communities through excellent comprehensive care, provided free of judgment and regardless of ability to pay. In addition, we are continuously pioneering research, advocacy and education to drive positive change around the world, because we believe healthcare is a human right.

Our Mission

Callen-Lorde Community Health Center provides sensitive, quality health care and related services targeted to New York’s lesbian, gay, bisexual, and transgender communities — in all their diversity — regardless of ability to pay. To further this mission, Callen-Lorde promotes health education and wellness, and advocates for LGBTQ+ health issues.

About the Role

We are seeking an Accounts Payable Accounting Clerk that will be responsible for the full cycle of accounts payable, including ensuring proper approvals for invoice payments are obtained, vouchers/invoices are accurately entered into the payable system, and timely preparing and disbursing payments. This position will liaise with our external vendors, and will be responsible for reconciling discrepancies in vendor accounts. The person in this position will make manual entries into the accounting system, run accounts payable aging reports, prepare/process check runs, administer the electronic invoice processing system and provide general accounting support as necessary. 

Key Responsibilities

• Prepare all invoices for payment including obtaining proper approvals, entering into the accounting system, and reconciling vendor accounts.
• Maintain and administer the electronic invoice processing system.
• Prepare and disburse vendor payments. Maintain filing of all invoices paid.
• Review, prepare, and reconcile corporate credit card statements monthly.
• Interacts with employees and commercial vendors.
• Assist with assess contract pricing for various goods and services.

Work Schedule:

This is a full-time position with regular business hours (Monday - Friday). Occasional evenings may be required. Callen-Lorde's main site in Chelsea is open Monday through Saturday.

Benefits:

Salary will be based on experience and will be accompanied by a comprehensive benefits package including an exceptional low cost medical plan option for you, your spouse/domestic partner and/or your family, dental insurance, vision insurance, no cost life insurance, short- and long-term disability insurance, Flexible Spending Account, Tuition Assistance, commuter benefits, a generous paid time off plan, and a 403B retirement savings plan.

• High school diploma required or associate's degree in accounting, or other related field.
• 1-2 years full cycle of accounts payable experience
• Formal payroll training/certification considered an asset.
• Prior experience in a healthcare or social services setting and/or a non-profit organization highly desirable.
• Effective communication skills with colleagues and other healthcare professionals.
• Ability to handle multiple tasks and work under stress in a dynamic environment, managing patient care needs effectively.
• Demonstrate proficiency in essential digital tools and technology including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excel in delivering customer service and the ability to manage vendor relations, active listening, and responsive communication.
• Collaborate effectively within a team environment, supporting colleagues and contributing to shared goals

Desired Characteristics

• Strong problem solving skills.
• Excellent attention to detail.
• Strong written and oral communication skills.
• Demonstrate cultural competence and a proven ability to work respectfully and effectively with diverse populations, including LGBTQ+ communities and people from various cultural, socioeconomic, and educational backgrounds.
• Commitment to community-based healthcare, understanding its vital role in promoting health equity and improving population health outcomes.
• Commitment to the mission of Callen-Lorde.