Center for Child Protection
Job Description
Job Title: Special Events Coordinator
Supervisor: Chief of Community Engagement
Job Summary: The Special Events Coordinator at the Center for Child Protection is responsible for the planning, execution, and oversight of multiple special events of various sizes. This role requires exceptional project management skills, collaborative engagement with internal departments, external committees, and donors, as well as a passion for creating impactful experiences that support the mission of protecting and supporting children.
Minimum Qualifications:
- Bachelor’s degree with a minimum of 3 years’ work experience in non-profit event management or similar experience
- Strong project management skills with the ability to manage multiple events simultaneously.
- Exceptional communication and interpersonal skills for working with donors, committees, and team members.
- Creative problem-solving abilities and keen attention to detail.
- Proficiency in event management software and Microsoft Office Suite.
- Knowledge of fundraising principles and donor stewardship is a plus.
Job Tasks:
- Plan successful annual & third-party fundraising events and activities
- Lead designated event committee meetings and work with Event Chair(s) to plan and execute the event
- Track event sponsorships, collect payments, and manage event budget
- Accurately process in-kind goods and services, income and expenditures related to events
- Establish and maintain sponsor relationships and ensure sponsors receive all promised benefits
- Identify event volunteer requirements for event preparation, execution, clean up and follow-up. Work directly with Volunteer Services on roles and fulfillment
- Coordinates with Marketing to oversee event design, marketing material creation, and sales strategy development for assigned events
- Cultivates relationships with donors and outside contacts to coordinate third-party event logistics
- Identifies needs and manages event logistics through marketing materials, transaction pages, speaker coordination, tabling, attendance, social media recognition, volunteer support, etc
- Analyzes and recommends improvements to fundraising events to maximize net revenues and community awareness
- Establishes and maintains sponsor, vendor, & donor relationships, ensures all promised benefits are received, and actively participates in appreciation through thank you notes
- Assists with the management of other annual fundraising events as needed
- Attends monthly staff meetings
- Provides support services via program coverage, as needed
- Maintains a comprehensive knowledge of the mission, core values and vision of the organization and the children’s advocacy model
- Performs other duties as assigned.
FLSA:
Non-Exempt
Physical Requirements:
Reaching Occasionally
Handling Occasionally
Communicates Frequently
Hearing Frequently
Near Acuity Frequently
Vision Accommodation Occasionally
Color Vision Frequently
Field of Vision Occasionally
Physical Requirements:
Light Work - Lift up to 20 pounds occasionally
Environmental Conditions:
Noise: 3 Moderate
Outdoor: Occasionally
Work Situations:
Direct/Control/Plan
Influencing People
Dealing with People
Making Judgments/Decisions
Equal Opportunity Employer
This job specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions and perform any other related duties, as required by their supervisor.
CACTX guidelines designate Children’s Advocacy Centers as an essential employer.
