Isaac Wiles seeks a legal administrative assistant with 3- 5+ years of legal experience to join its Litigation, Labor & Employment and Public Law Practice Groups where they will work with 4-5 experienced attorneys in the Practice Groups.
Objective
Provide proactive administrative support to attorneys and enhance attorney effectiveness in the delivery of legal services to the Firm’s clients.
Classification
Non-Exempt
Essential Functions
- Responsible for producing high-quality documents by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data, and graphics.
- Responsible for proofreading all work, including reading documents for content and context.
- Responsible for maintaining attorney calendar by coordinating meetings and conferences, docketing and monitoring court appearance dates, pleadings, and filing requirements, and updating calendar as necessary.
- Responsible for scheduling outside vendor services such as court reporters or expert witnesses.
- Responsible for submission of conflict requests and preparation and submission of new business intake forms for new clients and/or new matters, including preparation of appropriate accompanying engagement letter.
- Responsible for maintaining well-organized client files in electronic and, where necessary, paper form.
- Responsible for ensuring that attorney billable time is documented in a timely manner.
- Responsible for submitting proper expenses and reimbursement requests to the Accounting Department.
- Ability to communicate effectively and in a professional manner with all levels of employees and/or clients.
- Ability to maintain discretion and confidentiality, which if disclosed, might have significant internal and/or external effect.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
