People Administrative Assistant

Provide PD (HR) administrative support to the Talent & Development Manager and Culture & Communications Supervisors. Plan and schedule training sessions, assist with internal communication and offer support to the cross functional departmental areas as required. Will act as a point of contact for People Department (HR) related queries from our associates. Main duties include maintaining associate records and updating the internal database. Experience in customer service, basic Microsoft applications and managing various administrative tasks in a timely manner

Duties and Responsibilities

•  Assist Culture & Communications Supervisor and Talent & Development Manager with special projects
•  Manage the purchasing process for both Talent & Development and Communications
•  Acts as an ambassador for promoting our in-house learning portal, courses and internal platforms
•  Support with data entry in internal Learning Management System
•  Assist with onboarding process for newly hired associates and act as a culture ambassador to support a positive associate experience
•  Schedule and coordinate biweekly onboarding sessions, create and send communication and invites
•  Support Learning and Development with training events
•  Assist with internal communication screen updates, internal signage and digital file organization
•  Assist with preparation and logistics for facility tours
•  Manage inventory of visitor gifts and training items
•  Track Good Neighbor volunteer involvement
•  Addressing associate queries
•  Preparing weekly and monthly reports
•  Assists or prepares correspondence
•  UPS shipping support for PD team
•  General office clerical tasks
•  Providing high-level customer service to all associates, vendors and visitors
•  Maintain an organized work environment for the PD team
•  Maintains customer confidence and protects operations by keeping information confidential
•  Support with PD related events
•  Performs other duties as assigned by manager
 

•  Bachelor’s Degree in HR Administration, Business, Communications or related field
•  At least 3-5 years of experience directly related to the duties and responsibilities specified
•  Sense of urgency
•  Problem-solving
•  Extremely organized
•  Interpersonal skills - maintains confidentiality, professionalism & positive work environment

Barcel USA LLC is an equal opportunity employer with a policy that provides equal employment opportunity for applicants and employees regardless of race, color, religion, disability, gender, age, national origin, sexual orientation, gender identity, marital status, pregnancy, veteran status, or any other classification protected by law. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, reassignment, layoff, discharge, education, training, and all other working conditions.