WIP Administrative Assistant

Job Purpose

Production WIP administrative assistant include analyzing systems, reviewing production work orders to ensure accuracy, completing weekly and monthly production activity reports and resolving inventory balances. Production WIP Administrative assistant should have excellent oral and written communication skills, organization and time management skills, the ability to deal with many details, the ability to maintain a professional attitude under stressful situations and have knowledge of the principles and processes involved in tracking material. A few other tasks production analysts perform are preparing reports for management, general clerical duties and performing quality checks on finished work.

Duties and Responsibilities

• Responsible for following all aspects of company safety rules and procedures including helping informing management of any unsafe conditions.
• Follow all working guide line instructed by the Barcel USA including the 5’s protocol which is based on keeping the working areas clean and organized.
• Most production WIP administrative assistant work in a casual business office setting around computers. Professionalism is necessary at all times when on the clock.
• Maintains work flow by monitoring steps of the process; setting processing variables; observing control points and equipment; monitoring personnel and resources; studying methods; implementing cost reductions; developing reporting procedures and systems; facilitating corrections to malfunctions within process control points; initiating and fostering a spirit of cooperation within and between departments.
• Compliance with OSHA procedures and legislation.
• Completes production plan by scheduling and assigning personnel; accomplishing work results; establishing priorities; monitoring progress; revising schedules; resolving problems; reporting results of the processing flow on shift production summaries.
• Maintains quality service by establishing and enforcing organization standards.
• Provides manufacturing information by compiling, initiating, sorting, and analyzing production performance records and data; answering questions and responding to requests.
• Creates and revises systems and procedures by analyzing operating practices, record-keeping systems, forms of control, and budgetary and personnel requirements; implementing change.
• Maintains safe and clean work environment by educating and directing personnel on the use of all control points, equipment, and resources; maintaining compliance with established policies and procedures.
• Resolves problems by analyzing data, investigating issues, identifying solutions. 
• Responsible for daily KPI reports.
• Serves as back up for WIP supervisor
• Compliance with Food Safety and quality Standards such as SQF, FSMA, and HACCP.

Qualifications

WIP Administrative must have computer technology or accounting and have a technical knowledge of Microsoft Word, Excel, Access, power Point and Scheduler. Also, WIP Administrative must be familiar with equipment such as scanners, printers, voice-mail systems, modems, fax machines, copy machines and computers. Experience in product activity control, finance, accounting analysis, material tracking function and manufacturing operations are preferred before landing a position as a production analyst. Production analysts must also be assertive, detail-oriented, and fluent in English and must be able to work independently.

Barcel USA LLC is an equal opportunity employer with a policy that provides equal employment opportunity for applicants and employees regardless of race, color, religion, disability, gender, age, national origin, sexual orientation, gender identity, marital status, pregnancy, veteran status, or any other classification protected by law. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, reassignment, layoff, discharge, education, training, and all other working conditions.