Responsibilities:
A document control specialist manages a company's documents, including creating, storing, organizing, and updating them. They ensure that documents are accurate, meet legal and company regulations, and are accessible to authorized personnel (Regulatory Compliance).
- Monitoring documents: This includes paper and electronic documents, customer and vendor documentation, and technical correspondence (Lexis Nexis, Tax Exemptions, D&B Reports, Background Checks, Contracts)
- Associate Compliance: Make sure required associates are compliant with Anti-money Laundering, Integrity and Data Privacy trainings.
- Redact, Implement and Communicate Global and Internal Policies, Guidelines and Procedures. (Internal Control)
- Archive documents: Archive inactive records and documents. (Data Secure and Protected)
- Risk Assessment: Keep record of Risk assessment Controls per department, keep logs and agreements, and provide backup support to area managers.
- Support audits: Assist with audits, reviews, and reporting related to document control and compliance.
Document control specialists should be detail-oriented, analytical, and have excellent Written communication skills. They should also be proficient with Microsoft Office Suite and be able to learn project-specific software.
Barcel USA LLC is an equal opportunity employer with a policy that provides equal employment opportunity for applicants and employees regardless of race, color, religion, disability, gender, age, national origin, sexual orientation, gender identity, marital status, pregnancy, veteran status, or any other classification protected by law. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, reassignment, layoff, discharge, education, training, and all other working conditions.
