This role collaborates closely with the Accounting Manager and Finance Director to ensure the success of cash flow forecasting in meeting financial objectives and overseeing payables activities. Responsibilities include managing daily cash flow operations, reviewing, and ensuring accurate data entry for processing and recording all cash disbursements. Collaboration extends to departments such as Supply Chain, Manufacturing, Marketing, Trade Marketing, Sales, People, Planning, and Strategy to verify the correct and timely execution of processes. Additionally, overseeing Global Services activities to meet and exceed service level agreements is crucial. Upholding high ethical standards and possessing strong analytical abilities are essential aspects of the position.
Duties and Responsibilities
- Working on system implementation and innovation initiatives within the department.
- Reviewing and managing monthly, quarterly, and annual projections for local expenses, investments, and loans, ensuring accuracy and compliance.
- Cultivating strong relationships with bank partners in line with corporate guidelines.
- Reviewing and approving new vendor setup assignments to adhere to compliance guidelines.
- Creating journal entries and providing support during internal and external audits.
- Assisting with physical inventory when required.
- Requesting and reviewing weekly payments for approval flow.
- Reviewing payment returns and collaborating with internal buyers for bank verification.
- Validating all parameters and bank responses for transactions to ensure success.
- Reviewing weekly bank reconciliations and statements from affiliate companies.
- Following up on pending invoices to ensure timely payments to vendors.
- Reviewing documentation for new supplier setups to ensure accurate payment details.
- Ensuring that all invoices meet control and compliance requirements per Grupo Bimbo's policies and government regulations.
- Detecting and addressing duplicate items and requesting return receipts to cancel transactions.
- Resolving invoice issues promptly, such as incorrect items, quantities, amounts, vendors, or duplicate transactions.
- Ensuring Accounts Payable Month End closing occurs without delays and all reports are submitted accordingly.
- Reconciling Accounts Payable sub-ledger with the General ledger.
- Performing any other tasks assigned by the supervisor.
