Executive Assistant

“Sanitas is a global healthcare organization expanding across the United States. Our services include primary care, urgent care, nutrition, lab, diagnostic, health care education and resources for our patients. We strive to attract professionals who believe in our mission, vision and are dedicated to the service of our patients and their families creating a memorable experience through compassion, respect, and kindness.”

Job Summary

The Executive Assistant provides personal administrative support and assistance to executive staff.

Administrative support

• Manage leader’s calendar, schedule meeting and coordinate appointments
• Handle travel arrangements including flight, accommodation and itineraries
• Prepare and organize reports, presentations and documents for meetings
• Draft and edit emails and other communications on behalf of the CFO’s

Meeting and event coordination

• Organize and coordinate executive meetings and company events
• Prepare agenda, take minutes and follow up on action items
• Liaise with internal and external stakeholders to ensure seamless events execution

Operational project support

• Assist in the execution of initiatives and special projects
• Conduct research and compile data for reports and presentations
• Track project timelines and ensure deadlines are met

Communication and liaison

• Screen and prioritize emails, calls, request for the CFO attention
• Ensure confidentiality and professionalism in handling sensitive information
• Serve as key point of contact between the CFO and employees, clients and externals/internal partners

Office and document management

• Maintain and organize digital and physical files for easy access and retrieval
• Monitor office supplies and coordinate procurement as needed
• Ensure compliance with company policies and procedures in all administrative tasks

INDCORP

Required Education

• AA or BA in BA or related field

Required Experience

• roven experience as executive or administrative assistant preferably supporting senior executives
• Proficiency in Microsoft Office suite and other business applications.
• Excellent organizational and time management skills with attention to detail
• Strong verbal and written communication skills
• Ability to handle confidential information with discretion and confidentiality
• Adaptability
• Proven solving skills
• Ability to work independently.
• Bilingual, fluent English/Spanish
• Office based-role with occasional flexibility to work from remote work depending on business needs.

Required Knowledge, Skills, and Abilities

Languages

Travel

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job the employee is regularly required to work standing up, walk, use hands to operate tools and equipment and must be able to exert regularly up to 10 pounds of force, frequently exert 30 pounds of force and occasionally exert 50 pounds of force to constantly perform the essential job functions. The employee will be frequently required to reach with hands and arms, bend, balance, kneel, crouch, crawl, push, and pull. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Environmental Conditions

Inside: The employee is subject to environmental conditions, protection from weather conditions but not necessarily from temperature changes. The worker is subject to noise; there may be sufficient noise to cause the worker to shout in order to be heard above ambient noise level.

Physical/Environmental Activities

Please indicate with an X the frequency for the activities that apply to the essential functions of the job based on the chart below. Please select Not Required for physical demands that aren’t essential to job performance.