Payroll Administrator

“Sanitas is a global healthcare organization expanding across the United States. Our services include primary care, urgent care, nutrition, lab, diagnostic, health care education and resources for our patients. We strive to attract professionals who believe in our mission, vision and are dedicated to the service of our patients and their families creating a memorable experience through compassion, respect, and kindness.”

Job Summary

The Payroll Administrator is responsible for overseeing and managing the payroll functions for a designated company or its subsidiaries. This role ensures that payroll is processed accurately and on time, in compliance with all relevant federal, state, and local payroll regulations, as well as wage and hour laws.

Essential Job Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Process Payroll Transactions: Administer all payroll functions, including salaries, benefits, garnishments, taxes, and other deductions, ensuring compliance with both internal policies and external regulations.
• Update Payroll Information: Ensure accurate and timely processing of payroll updates, including new hires, terminations, and changes to pay rates.
• Ensure Compliance: Maintain up-to-date knowledge of relevant city, state, provincial, local, and federal payroll legislation, ensuring full adherence to applicable laws and regulations.
• Employee Inquiries: Address and resolve employee inquiries regarding paychecks, deductions, or payroll reporting in a timely and professional manner.
• Escalate Complex Issues: Escalate complex payroll issues when necessary and ensure prompt resolution to minimize disruptions to the payroll process.
• Collaboration with HR and Other Departments: Work closely with HR and other departments to ensure the accurate integration of payroll data and employee records.

Payroll Reporting and Audit Support: Assist in the preparation of payroll reports and provide support for audits, tax filings, and year-end processing.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Required Education

• High school graduate or equivalent.

Required Experience

• Proven experience (3+ years) in payroll administration, with a strong understanding of payroll processes, deductions, and tax regulations.

Required Licenses and Certifications

• N/A

Required Knowledge, Skills, and Abilities

• Payroll Experience: Proven experience in payroll administration, with a strong understanding of payroll processes, deductions, and tax regulations.
• Knowledge of Payroll Legislation: Familiarity with applicable city, state, provincial, and federal payroll laws and regulations.
• Attention to Detail: Excellent attention to detail and strong analytical skills to ensure payroll accuracy.
• Confidentiality: Ability to handle sensitive and confidential employee information with discretion.
• Communication Skills: Strong communication skills and the ability to resolve payroll-related inquiries in an efficient and professional manner.
• Software Proficiency: Proficiency with payroll software and Microsoft Excel. Experience with Paycom software is a plus.
• Time Management: Ability to manage multiple priorities and meet deadlines in a fast-paced, dynamic environment.

Preferred Qualifications

• Industry Experience: HR and payroll experience in a healthcare delivery setting is preferred.
• Educational Background: An Associate of Arts degree, including courses in accounting, business, or related fields, is preferred.
• Payroll and Benefits Experience: Experience with payroll processing and benefits administration is preferred.
• Software Knowledge: Working knowledge of Paycom or similar payroll software is preferred.

Financial Responsibilities

Budget Responsibilities

Languages

Travel

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

While performing the duties of this job the employee is regularly required to work standing up, walk, use hands to operate tools and equipment and must be able to exert regularly up to 10 pounds of force, frequently exert 30 pounds of force and occasionally exert 50 pounds of force to constantly perform the essential job functions. The employee will be frequently required to reach with hands and arms, bend, balance, kneel, crouch, crawl, push, and pull. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Environmental Conditions

Inside: The employee is subject to environmental conditions, protection from weather conditions but not necessarily from temperature changes. The worker is subject to noise; there may be sufficient noise to cause the worker to shout in order to be heard above ambient noise level.

Physical/Environmental Activities

Please indicate with an X the frequency for the activities that apply to the essential functions of the job based on the chart below. Please select Not Required for physical demands that aren’t essential to job performance.