Patient Representative Coordinator

“Sanitas is a global healthcare organization expanding across the United States. Our services include primary care, urgent care, nutrition, lab, diagnostic, health care education and resources for our patients. We strive to attract professionals who believe in our mission, vision and are dedicated to the service of our patients and their families creating a memorable experience through compassion, respect, and kindness.”

Job Summary

A Patient Representative Coordinator serves patients and Medical Location staff by identifying the best method to schedule patients' flow to the clinic based on predetermined appointment arrangements to allow the medical center to serve an adequate number of patients.

Essential Job Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Welcomes and greets patients/clients/visitors to the department in a helpful and friendly way; determines the purpose of visit and directs them to appropriate person or department(s). 

• Schedules patient flow to clinic based on predetermined appointment arrangements to allow the medical center to serve an adequate number of patients 

• When scheduling appointments, PRC screens patients for updated demographics, new patient visits or update registration and informs patients of adequate information that must be presented at time of visit. 

• Compile and record medical charts, reports, and correspondence.

• Interview patients to complete insurance and privacy forms.

• Receive insurance co-pay payments and post amounts paid to patient accounts.

• Schedule and confirm patient appointments, check-ups and physician referrals.

• Answer telephones and direct calls to appropriate staff

• Ability work in a fast-paced environment 

• Protects patient confidentiality, making sure protected health information is secured by not leaving PHI in plain sight and logging off the computer before leaving it unattended.

• Assist with daily patient flow in areas as needed.

• Verifies patients by reading patient identification.

• Maintains safe, secure, and healthy work environment by following standards and procedures; complying with legal regulations.

• Communicates observations of a patient's status to nurse-in-charge.

• Responsible for ordering medical supplies according to the department's needs.

• Able to rotate weekends, holidays, shifts and center location according to company needs.

• Participates in meetings of staff and department meetings.

• Shares acquired knowledge and learning.

• Consistently reports for duty on time.

• Keeps patient’s information private and limits conversation of a personal nature in patient’s presence.

• Degree of teamwork and cooperation with personnel from other departments. 

• Check medical records and follow up obtaining missing results prior to the patient's appointment.

• Perform other duties as assigned by the supervisor.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Required Education

• High School Graduate or equivalent.

Required Experience

• 1+ years of experience in the medical field.

• Customer Service skills and training.

• Any combination of education, training, and experience which demonstrates the ability to perform the duties and responsibilities as described including related work experience.

Required Licenses and Certifications

• N/A

Required Knowledge, Skills, and Abilities

• Basic Computer Skills.

• Ability to work in a fast-paced environment.

• Consistently reports for duty on time.

Preferred Qualifications

• 3+ years of experience in customer service and the medical field.

• Relevant or any other job-related vocational coursework.

Financial Responsibilities

Budget Responsibilities

Languages

Travel

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

While performing the duties of this job the employee is regularly required to work standing up, walk, use hands to operate tools and equipment and must be able to exert regularly up to 10 pounds of force, frequently exert 30 pounds of force and occasionally exert 50 pounds of force to constantly perform the essential job functions. The employee will be frequently required to reach with hands and arms, bend, balance, kneel, crouch, crawl, push, and pull. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Environmental Conditions

Inside: The employee is subject to environmental conditions, protection from weather conditions but not necessarily from temperature changes. The worker is subject to noise; there may be sufficient noise to cause the worker to shout in order to be heard above ambient noise level.

Physical/Environmental Activities

Please indicate with an X the frequency for the activities that apply to the essential functions of the job based on the chart below. Please select Not Required for physical demands that aren’t essential to job performance.

We are an Equal Opportunity/Protected Veteran/Disabled Employer committed to creating a diverse, inclusive, and equitable culture for our employees and communities.