Sales Coordinator

SUMMARY: This position is responsible for assisting the sales and catering department in achieving revenue and customer satisfaction goals. Efficiently and effectively coordinates sales and catering efforts. Follows customer service guidelines to ensure high standards of quality in delivering guest satisfaction.

• Cultivate a respectful workplace by maintaining respect of attendance, respect of performance, respect of behavior and respect of common sense and judgement.
• Answers in-coming calls, qualifies, and distributes customer inquiries in a friendly and professional manner to other sales team members and hotel management.
• Provides support to sales team by researching and cultivating potential leads, disseminating e-blasts and participating in sales blitz as needed.
• Assists with sales efforts in soliciting new business.
• Provides administrative support for the department, including data entry, completion of sales reports, and the accuracy and timely handling of signed contracts and payment information.
• Knowledgeable of hotel’s PMS and McNeill Hotel Company (MHC) Sales Systems.  Coordinator will create and send client proposals, prepare contracts, prepare BEOs for Sales/Ops staff meeting, and ensure all files are organized and updated as it relates to customer information pertaining to group details.
• Contributes to client’s overall satisfaction by handling all inquiries and concerns in a timely and professional manner.
• Assists in problem-solving and ensures overall quality of group sales and catering efforts.
• Assists and responds to guests in a friendly and positive manner while providing the highest level of quality service to the guest.
• Works as a team player in meeting guests needs, and actively contributes to the efforts of other departments as necessary.
• Understands and follows customer service management guest service recovery program
• Coordinates with sales team to ensure space and resources are utilized appropriately.
• Responsible for proper use of all equipment and supplies and adheres to cost controls to reduce expenses and waste.
• May also be responsible for inventory and ordering of office supplies.
• Maintains a clean and safe work area in compliance with MHC, hotel brand, local, state and federal regulations.
• Follows company policies and procedures at all times.
• Ensures fair treatment and respect of employees and guests.

Other duties as assigned by supervisor or management

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Education/Experience: BS/BA in business administration or relevant field; certification in sales or marketing will be an asset.

Skills:

• Teamwork oriented
• Excellent verbal and written communication skills
• Skilled in the MS Office suite

Internal: Director of Sales, General Manager, Assistant General Manager

External: Sales Clients (Guests)
 

This description of physical and mental activities is not intended to describe essential job functions. Rather, its purpose is to give the job applicant a feel for the physical and mental activities of the job to the end that an applicant with a disability can determine whether he or she will be able to do this job either with or without accommodations.

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