Program & Engagement Coordinator for CIE

PROGRAM & ENGAGEMENT COORDINATOR 

FOR THE OFFICE OF COMMUNITY, INCLUSION, AND EQUITY

OUR MISSION

Gilman is a diverse community dedicated to educating boys in mind, body, and spirit through particular emphasis upon academic excellence, athletic participation, and aesthetic appreciation. Gilman seeks to produce men of character and integrity who have the skills and ability to make a positive contribution to the communities in which they live and work. 

OUR COMMITMENT 

Educating the Whole Boy

For more than a century, Gilman’s mission has remained exceedingly focused: to unlock the greatness within each boy by educating the entire boy — mind, body, and spirit. To accomplish that goal, we provide space and opportunity for crucial learning and self-expression to take place. We believe that boys experience transformative learning when they connect disciplines, people, and ideas in ways that deepen their sense of self and serve the needs of others.

Our rich and comprehensive program, our immeasurably talented and interesting faculty and students, and our belief in the character traits embodied by the Gilman Five — Honor, Integrity, Respect, Humility, and Excellence — combine to form the foundation of an educational environment dedicated to helping boys grow into men of character.

Community, Inclusion, and Equity

Gilman’s commitment to community, inclusion, and equity is founded on the belief that our community is strengthened by the vibrant exchange that occurs when individuals with different backgrounds and heritages share their perspectives with one another. Through the recognition and acceptance of our many differences, we learn to appreciate and respect the complexity of the world in which we live and develop essential skills that help us forge productive relationships with those around us.

We are proud of our history as a school that has, for several generations, taken the lead on matters of diversity, inclusion, and equity. Gilman students and faculty come from many different backgrounds: 41% of students and 22% of faculty identify as people of color. We continue to build on that legacy through our steadfast commitment to inclusion and equity initiatives on local, state, and national levels.

OUR SCHOOL

Gilman School is a pre-kindergarten through twelfth-grade private independent day school for boys. Set on a 57-acre campus in the northern part of Baltimore City, Gilman serves roughly 1,000 students in three divisions. The School has a full-time faculty of nearly 140, and the average class size is 16 students.  

WHAT YOU WILL DO: 

The Program & Engagement Coordinator supports the mission of the Community, Inclusion, & Equity (CIE) Office by combining high-level administrative expertise with programmatic leadership. This individual will not only manage the daily operations of the CIE office but also coordinate key initiatives across the school’s three divisions, working directly with students, faculty, staff, and parents, and taking a leadership role in organizing and delivering special events and learning opportunities that promote equity and inclusion throughout the community. 

• Coordinate department calendar and departmental scheduling, including meetings and events 
• Make travel arrangements and handle logistics for CIE staff and visiting associates 
• Prepare presentations, reports, memos, and correspondence 
• Maintain the department’s visual displays and digital presence 
• Manage daily email correspondence and handle incoming calls and visitor inquiries 
• Order supplies and handle all office-related transactions, including copying, scanning, and mailing 
• Plan and coordinate major CIE events, including receptions, luncheons, learning opportunities, committee meetings, and the cultural arts festival 
• Lead logistics and communications for CIE-related events across all school divisions 
• Coordinate with vendors, manage invitations and RSVPs, and track event follow-up 
• Ensure proper execution and documentation of all phases of event planning, from inception through completion 
• Serve as a liaison between the CIE office and the School’s three divisions to support CIE programming and ensure alignment and communication across grade levels 
• Lead and facilitate meetings with divisional representatives regarding service learning and CIE initiatives 
• Track and follow up on action items and outcomes to ensure momentum and progress in each division 
• Provide logistical support and collaboration for student-led CIE programming, including affinity groups and leadership development
• Collaborate with parent affinity groups and serve as the liaison to the CIE representatives in the Parent Association 
• Support parent engagement efforts through inclusive programming, regular communication, and coordinated events 
• Organize and implement internal learning opportunities aligned with the CIE mission (ex, faculty workshops, community education events, speaker series) 
• Assist in developing and sharing educational materials that enhance awareness and support institutional equity goals 
• Deliver content, co-lead learning sessions, and ensure educational initiatives are inclusive and mission-aligned

WHAT YOU WILL NEED TO SUCCEED: 

• Bachelor’s degree preferred, with a background in education, communications, or related fields 
• 3+ years of administrative, coordination, or program management experience
• Strong organizational, project management, and communication skills 
• Ability to lead meetings, engage diverse stakeholders, and follow through on complex initiatives 
• Experience or familiarity with diversity, equity, and inclusion work in an educational environment is strongly preferred
• Excellent interpersonal skills;
• Strong written and verbal communication skills;
• Effective planning, coordinating, and organizational skills;
• Experience with Microsoft Office and Google Docs; and
• Ability to maintain confidentiality while handling sensitive information.

COMPENSATION AND BENEFITS 

We are committed to transparency and supporting our employees' well-being. For this role, we offer a competitive salary range of $60,000-$80,000 based on experience and qualifications.

 In addition to the annual salary, Gilman School offers a comprehensive benefits package which includes medical, dental, and vision insurance, as well as life insurance, critical illness and accident coverage, and both short- and long-term disability. We offer a 403 (b) retirement plan with employer match to help you plan for the future.

We also believe in the importance of work-life balance, Our time-off package includes two weeks of paid vacation, seven sick days, a winter break, and a spring break annually. At Gilman School, you'll find a supportive environment where your health, wellness, and professional development are valued. 

ADDITIONAL DETAILS

• POSITION TITLE:           Program & Engagement Coordinator 
• STATUS/FLSA:                  Full Time
• HOURS OF WORK:           7:30 a.m. - 4:00 p.m.

EOE

Gilman School is an equal opportunity employer and educator who fully and actively supports equal access for all qualified applicants, regardless of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability status, Genetic Information or Testing, Family and Medical Leave, protected veteran status, or any other characteristic protected by law. We prohibit retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint, or otherwise oppose discrimination.