Payroll Manager

The Hiller Companies, LLC has an immediate opening for Payroll Manager. If you are a dedicated professional with a passion for fire protection and safety, we invite you to apply today.

The Hiller Companies is a leading provider of fire protection and safety solutions, dedicated to safeguarding lives and property all around the world.  Headquartered in Mobile, Alabama, Hiller extends its reach globally as well as in domestic markets with offices across the United States.  With over 100 years in the industry, our mission is to ensure the highest standard of safety and innovation in comprehensive fire protection services, including installation, inspection, maintenance and repair of critical fire and life safety equipment.  Our team remains laser-focused on one goal - making the world a safer place.

Job Summary:  The Payroll Manager is responsible for ensuring accurate and timely processing of payroll operations while providing effective leadership to the payroll team. The Payroll Manager will provide both strategic and tactical guidance to achieve operational excellence, compliance, and employee satisfaction. Key performance metrics will include payroll accuracy, timeliness, compliance, and team effectiveness. 

Pay Range:  $100,000 - $161,000.  This pay range is a nationwide market range and represents a broad range of compensation for this role across the country.  The final offer for this position will be determined by factors including geographic location, experience, skills and education.

This position will ideally be located on-site in Mobile, AL, or San Diego, CA, but we will consider other remote candidates, with preference given to those who are able to work hybrid in an established Hiller office location.

Key Responsibilities:

• Responsible for the operational management of end-to-end payroll processing, focusing heavily on accuracy, compliance, and continuous improvement 
• Lead and manage a payroll team of 3 employees, providing leadership, guidance, and support 
• Identify and implement process improvements to enhance payroll operations, ensuring compliance and employee satisfaction remain core principles 
• Manage and coordinate all payroll operations, including processing salaries, wages, bonuses, commissions, and deductions 
• Maintain steady communication with Finance leadership, reporting on team performance, system updates, and compliance matters 
• Review and reconcile payroll-related tax filings, including quarterly and annual reports (IRS Form 941, W-2s, state tax filings) 
• Work closely with HR and Finance teams to ensure accurate benefit deductions and financial reporting 
• Provide training and mentorship to payroll team members, ensuring compliance with regulations and company policies 
• Develop and deliver training programs for branch locations on payroll-related processes, time keeping systems, wage and hour laws, and other payroll compliance requirements to ensure company-wide adherence to policies and regulations 
• Act as main point of contact for employee payroll inquiries, ensuring timely resolution of issues 
• Lead implementation of new payroll system transition, coordinating with stakeholders and vendors 
• Prepare and analyze payroll reports for senior management decision-making 
• Conduct regular audits to ensure payroll accuracy and compliance 
• Other duties as required 

What We Are Looking For:

• Bachelor's degree in Accounting, Finance, Business Administration, or related field 
• Minimum 5 years of experience in payroll management or similar role 
• Construction payroll experience preferred. 
• Certified Payroll Professional (CPP) certification preferred 
• Strong understanding of payroll regulations, tax laws, and labor laws 
• Proficiency in payroll software (ADP and Paycom preferred) 
• Advanced Microsoft Excel skills 
• Excellent communication and interpersonal skills 
• Strong attention to detail and organizational abilities 
• Demonstrated leadership skills with ability to manage and motivate team 
• Experience with time and attendance systems 
• Ability to work under pressure, meet deadlines, and adapt to changing priorities 

Physical Requirements:

• Must be able to sit for long periods of time
• Must be able to effectively use standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines
• Must be able to perform some repetitive motions while using a computer
• While performing the duties of this job, the associate is regularly required to talk or hear.  The associate frequently is required to sit; stand; walk; use hands to finger, handle or feel; and reach with hands and arms

Hiller is a drug-free workplace, an equal opportunity employer and ADA compliant.  

We are proud to operate according to our Core Values:  Passion to Perform, Trust to Act, Act Responsibly, and Make it Fun.

Most employee benefits start from the first day of employment, including:

• Competitive compensation package, including pay advancement opportunities for industry certifications and continuing education
• Comprehensive benefits package, including health, dental & vision insurance, retirement plans, company paid & voluntary life insurance, company paid short-term disability, voluntary long-term disability, critical illness & accident insurance and paid time off
• Company-provided training, tools and equipment, including $150 annual boot allowance for employees required to wear safety boots in their jobs
• Career advancement potential within a growing company.

Join us in our mission to provide comprehensive fire protection solutions and peace of mind to our customers and together let's make the world a safer place.