Project Coordinator

The Hiller Companies, LLC has an immediate opening for Project Coordinator supporting the Hiller New England offices in Amesbury & Peabody MA.

Hiller offers fire protection and life safety products and services that are preserving lives and property all around the world. Headquartered in Mobile, Alabama, Hiller extends its reach globally as well as in domestic markets with offices across the United States. For more than 100 years, we have been laser-focused on one goal – making the world a safer place. We are proud to be on the forefront of technology and innovation by creating adaptable safety solutions. As we continue to grow and expand our life safety footprint, we pledge to keep our customers top of mind while striving to design, install and service the most compliant, reliable systems available.

Job Summary: The primary responsibility of the project coordinator is to support the Project Management and Installation Team by ensuring all construction and service projects stay on track from inception to completion.

Job Responsibilities:

• The PC will be responsible for attending production meetings and maintaining accurate records of meetings, schedules, and requests.
• The PC will serve as a liaison between customers and project managers.
• The PC will be responsible for obtaining all required building permits and ordering/staging materials on behalf of the project manager.
• The PC will work inter-departmentally with Sales, Engineering, Project Management,  and Operations staff.
• Assures compliance with project closeout requirements, AHJ approvals, customer training and closeout documentation.
• Duties include issuing inventory and completing inventory transfer forms for jobs and technician vehicles.
• Attending weekly meetings with operations and finance to provide support to the project manager.
• Processing RMA request and returning material to manufacturers.
• Maintaining badging requirements for technicians, including submitting documents needed for base access.
• The PC will work directly with the Project Manager tracking, scheduling, and managing multiple fire protection system installation project schedules.
• Demonstrating excellent communication skills through interaction with the production team as well as providing updates on behalf of the project manager.
• Proactively anticipating and identifying potential issues early and implementing cost effective solutions.
• Administrative duties such as filing purchase orders, packing slips, condition reports, customer correspondence and delivery receipts in correct job folders.
• Other duties as assigned.

What we are looking for: 

• High School Diploma / GED
• College degree preferred, but not required.
• 2+ years project coordinator experience, with industry specific capability
• Must have a sound and practical understanding of project coordinating and a working knowledge of planning, with the ability to schedule and monitor tasks.
• Must possess good organization and time management skills and be responsible for ensuring that all tasks, action items and QA items are followed through, completed, and documented in a timely manner.
• Excellent communication and customer service skills
• Must be able to work effectively as part of a team and/or independently.
• Must be able to assess construction and service manpower requirements for the various contracts and construction phases. 
• Experienced in conflict/dispute resolution.
• Must be proficient with Microsoft Office and estimating & scheduling software.

Hiller is a drug-free workplace, an equal opportunity employer and ADA compliant.

We are proud to operate according to our Core Values:  Passion to Perform, Trust to Act, Act Responsibly and Make It Fun.

Most employee benefits start from the first day of employment, including:

• Competitive compensation package, including pay advancement opportunities for industry certifications and continuing education
• Comprehensive benefits package, including health, dental & vision insurance, retirement plans, company paid & voluntary life insurance, company paid short-term disability, voluntary long-term disability, critical illness & accident insurance and paid time off
• Company-provided training, tools and equipment, including $150 annual boot allowance for employees required to wear safety boots in their jobs
• Career advancement potential within a growing company.

Join us in our mission to provide comprehensive fire protection solutions and peace of mind to our customers and together let's make the world a safer place.