Project Coordinator

The Hiller Companies, LLC has an immediate opening for Project Coordinator supporting the Hiller Concord office.

Hiller offers fire protection and life safety products and services that are preserving lives and property all around the world. Headquartered in Mobile, Alabama, Hiller extends its reach globally as well as in domestic markets with offices across the United States. For more than 100 years, we have been laser-focused on one goal – making the world a safer place. We are proud to be on the forefront of technology and innovation by creating adaptable safety solutions. As we continue to grow and expand our life safety footprint, we pledge to keep our customers top of mind while striving to design, install and service the most compliant, reliable systems available.

Job Summary: The Project Coordinator is responsible for coordinating and providing support to the operations team in executing projects.

Job Responsibilities:

• Coordinate and oversee projects related to Fire Sprinkler systems, from inception to completion, ensuring adherence to project timelines and budget constraints.
• Working closely with Project Managers and the Sales team, the Project Coordinator will provide support for monthly billing.
• Create and maintain all project documentation, plans, and reports, as needed per contract specifications in ProCore.
• Maintain documentation compliance for projects: Lien Waivers, OCCIP Enrollment, Wage determination for projects.
• Communicate with Project Managers and SBS to ensure submittal and accuracy of pay applications.
• Coordinate and interact with internal groups and functions, including Sales, design, project managers and branch managers for project communication.
• Attend WIP meetings with the operations team.
• Reconcile Project costs and company credit card transactions into Concur.
• Ensure compliance with company policies, procedures, and quality standards.
• Submit Pre-qualifications for General Contractors.
• Work with AR team on aging accounts.
• Process Service billing in E1.
• Other duties as required

What we are looking for: 

• High school diploma or equivalent required, advanced degree preferred.
• Strong organizational and multitasking skills, with the ability to manage multiple projects simultaneously.
• Excellent communication and interpersonal skills, with the ability to effectively collaborate with cross-functional teams.
• Detail-oriented with a focus on quality and continuous improvement.
• Ability to analyze data and make data-driven decisions.
• Knowledge of project management methodologies and tools is a plus.
• Prior experience in the fire suppression industry is desirable but not required
• Valid driver's license with a clean driving record.
• Ability to work independently with minimal supervision and as part of a team in a fast-paced environment.

Physical Requirements:

• Comfortable working in various environments
• Capable of standing, walking, bending and kneeling for extended periods of time. 

Hiller is a drug-free workplace, an equal opportunity employer and ADA compliant.

We are proud to operate according to our Core Values:  Passion to Perform, Trust to Act, Act Responsibly and Make It Fun.

Most employee benefits start from the first day of employment, including:

• Competitive compensation package, including pay advancement opportunities for industry certifications and continuing education
• Comprehensive benefits package, including health, dental & vision insurance, retirement plans, company paid & voluntary life insurance, company paid short-term disability, voluntary long-term disability, critical illness & accident insurance and paid time off
• Company-provided training, tools and equipment, including $150 annual boot allowance for employees required to wear safety boots in their jobs
• Career advancement potential within a growing company.

Join us in our mission to provide comprehensive fire protection solutions and peace of mind to our customers and together let's make the world a safer place.