Contract Billing Coordinator

The Hiller Companies, LLC has an immediate opening for Contract Billing Coordinator.  If you are a dedicated professional with a passion for fire protection and safety, we invite you to apply today.

The Hiller Companies is a leading provider of fire protection and safety solutions, dedicated to safeguarding lives and property all around the world.  Headquartered in Mobile, Alabama, Hiller extends its reach globally as well as in domestic markets with offices across the United States.  With over 100 years in the industry, our mission is to ensure the highest standard of safety and innovation in comprehensive fire protection services, including installation, inspection, maintenance and repair of critical fire and life safety equipment.  Our team remains laser-focused on one goal - making the world a safer place.

Job Summary:  The Contract Billing Coordinator oversees the tasks of sending invoices to clients and monitoring outstanding balances to ensure each account is paid on time and in full according to the project completion schedule. They help our organization keep track of how much money is owed and by whom, always managing numerous client project accounts at once.

Key Responsibilities:

• Prepare and manage pay-forms, which includes data entry of those into Enterprise One system
• Manage client payment communication
• Administration of payment procedures including online billing portals
• Administration of back charges and adjustments to schedule of values
• Participate in weekly meetings with project management staff located in multiple locations
• Interface with project managers on changes and progress regarding project progress
• Interface with multiple departments and disciplines to advance performance, ensuring compliance with contractual obligations.
• Interface with general manager and/or branch managers for invoice and document management resolution.
• Interface with project managers regarding proper documentation backup and contract procedures

What We Are Looking For:

• High School Diploma/GED
• 3-5 years of administrative or accounting experience
• AIA Billing Experience Preferred
• Excellent written and spoken English language skills, with the ability to communicate professionally with supervisors, employees and others individually or in a team environment.
• Excellent MS Office, keyboarding and data entry skills
• Experience with JD Edwards Enterprise One or similar program preferred.
• Excellent organizational skills, superb accuracy, and attention to detail
• Ability to multi-task, prioritize and manage time effectively.
• Must have the ability to define problems, collect data, establish facts, and draw valid conclusions.
• Strong math skills and problem solving, focusing on problem resolution rather than just problem identification. Creativity and critical thinking are required.
• Strong documentation skills. 
• Cheerful, can-do attitude
• Ability and enthusiasm to learn quickly.
• Self-motivated, high-energy, independent worker, and strong team member. 

Hiller is a drug-free workplace, an equal opportunity employer and ADA compliant.

We are proud to operate according to our Core Values:  Passion to Perform, Trust to Act, Act Responsibly and Make It Fun.

Most employee benefits start from the first day of employment, including:

Competitive compensation package, including pay advancement opportunities for industry certifications and continuing education

Comprehensive benefits package, including health, dental & vision insurance, retirement plans, company paid & voluntary life insurance, company paid short-term disability, voluntary long-term disability, critical illness & accident insurance and paid time off

Company-provided training, tools and equipment, including $150 annual boot allowance for employees required to wear safety boots in their jobs

Career advancement potential within a growing company.

Join us in our mission to provide comprehensive fire protection solutions and peace of mind to our customers and together let's make the world a safer place.