Project Coordinator

The Hiller Companies, LLC has an immediate opening for Project Coordinator. If you are a dedicated professional with a passion for fire protection and safety, we invite you to apply today.

The Hiller Companies is a leading provider of fire protection and safety solutions, dedicated to safeguarding lives and property all around the world. Headquartered in Mobile, Alabama, Hiller extends its reach globally as well as in domestic markets with offices across the United States. With over 100 years in the industry, our mission is to ensure the highest standard of safety and innovation in comprehensive fire protection services, including installation, inspection, maintenance and repair of critical fire and life safety equipment. Our team remains laser-focused on one goal - making the world a safer place.

Job Summary: The primary responsibility of the project coordinator is to support the production department by ensuring the projects stay on track throughout the entirety of the project. 

Job Responsibilities:

• The PC will be responsible for attending production meetings and maintaining accurate records of meetings, schedules, and requests. 
• The PC will assist project managers as a liaison with customers as needed. 
• Excellent communication skills through interaction with the production team as well as providing updates on behalf of the project manager. 
• Responsible for ordering and staging installation materials on behalf of the project manager. 
• Proactive approach to anticipate and identify problems early and implement cost effective solutions. 
• Ability to work inter-departmentally with Sales, Engineering, Superintendents, Foreman, and production staff. 
• Assures compliance with project closeout requirements, AHJ approvals, customer training and closeout documentation. 
• Duties include issuing inventory and completing inventory transfer forms for jobs and technician vehicles. 
• Attending bi-weekly meetings with operations and finance to provide support to the project manager. 
• Processing RMA request and returning material to manufacturers. 
• Maintaining badging requirements for technicians, including submitting documents needed for base access. 
• Point of contact for advance request for technicians working out of town. 
• Administrative duties such as filing purchase orders, packing slips, condition reports, Vehicle inspection reports, safety meeting topics w/signed attendance records, welding logs, welder certificates, tool/gauge calibration log, customer correspondence and delivery receipts in correct job folders. 
• Other duties as assigned. 

What We Are Looking For: 

• High School Diploma / GED 
• College degree preferred, but not required. 
• 2+ years project coordinator experience preferred, with industry specific capability 
• Must have a sound and practical understanding of project coordinating and a working knowledge of planning, with the ability to schedule and monitor tasks. 
• Must possess good organization and time management skills and be responsible for ensuring that all tasks, action items and QA items are followed through, completed, and documented in a timely manner. 
• Excellent communication and customer service skills 
• Must be able to work effectively as part of a team and/or independently. 
• Must be proficient with Microsoft Office and estimating & scheduling software. 

Hiller is a drug-free workplace, an equal opportunity employer and ADA compliant.

We are proud to operate according to our Core Values:  Passion to Perform, Trust to Act, Act Responsibly and Make It Fun.

Most employee benefits start from the first day of employment, including:

• Competitive compensation package, including pay advancement opportunities for industry certifications and continuing education
• Comprehensive benefits package, including health, dental & vision insurance, retirement plans, company paid & voluntary life insurance, company paid short-term disability, voluntary long-term disability, critical illness & accident insurance and paid time off
• Company-provided training, tools and equipment, including $150 annual boot allowance for employees required to wear safety boots in their jobs
• Career advancement potential within a growing company.

Join us in our mission to provide comprehensive fire protection solutions and peace of mind to our customers and together let's make the world a safer place.