Orchestra Library Manager

ESSENTIAL JOB FUNCTIONS:

• Manage all operational aspects of the Orchestra Library, including:
• Out-season and project portfolio planning for the Orchestra Library in collaboration with the Director of Music Operations and Orchestra Operations Manager.
• Establish annual workflow plans and deadlines for project completion.
• Develop and implement improved workflow management systems and processes to ensure clear division of duties and maximize efficiency.
• Establish and adhere to clear and consistent library policies.
• Establish and execute standards for library materials consistent with the expectations of the Music Director and the Director of Music Operations.
• Prepare musical scores and parts, including proofreading, editing, bowing, binding, transposing, repairing and photocopying music, for a portfolio of fully-staged mainstage productions and concerts as assigned in coordination with the Director of Music Operations.
• Audit personnel requirements and ensure that parts are prepared in a timely manner for all personnel required for all projects.
• Distributes parts to musicians prior to rehearsals and performances and collects them afterward.
• Attend all reading rehearsals and sitzproben to take library-related notes.
• Assemble and prepare orchestra folders as needed for concert programs.
• Assist with folder disassembly and prompt return of rental parts to publishers.
• Catalogues new scores, orchestra parts and arias.
• Document relevant production and musical information for future reference, including pre- and post-performance scanning of all performance materials.
• Oversees the care and management of the company’s orchestral music collection.
• Answers research and reference questions.
• Assist with requests from conductors, concertmaster and music staff regarding music materials for the projects in the assigned portfolio.
• Sees to the routing of pertinent information regarding changes in cuts, versions, etc., to the Director of Music Administration and appropriate music staff.

SECONDARY JOB FUNCTIONS:

• Works closely with the Orchestra Operations Manager and orchestra pit crew.
• Keeps track of supplies for office, library work and copier.  Finds and orders specialized supplies.
• Other job-related duties as assigned.

EDUCATION:

• Bachelor’s Degree in Music or equivalent training relative to orchestral music and opera.
• Degree in Library Science preferred

EXPERIENCE:

• Orchestral music background required.
• Minimum 5 years experience as an orchestra librarian required.
• Experience as a professional orchestra musician preferred.
• Knowledge of Opera repertoire and performance.
• Ability to work flexible hours (daytime, evenings, weekends).
• Ability to lift 25 pounds regularly.

PREREQUISITE SKILLS & REQUIREMENTS:

• Strong organizational skills.
• Familiarity with orchestra music and parts, instrumentation, ranges, transpositions, and foreign language terms.
• Familiarity with Sibelius music printing software.
• Capable of producing excellent handwritten music notation.
• Must have a working knowledge of US copyright law.
• Ability to work independently, prioritize tasks, and exercise good judgment and take initiative, as well as work as part of a team.
• Knowledge of computerized information systems and their applications, including Microsoft Outlook and Office.
• Ability to adapt to a fast paced, rapidly changing environment and consistently meet deadlines.
• Outstanding interpersonal skills including the ability to interact with all staff in a professional, confidential, timely, and tactful manner.
• Ability to communicate clearly and effectively, both orally and in writing.
• Must perform the functions of the position in a safe manner.