Position: Event Coordinator
Description & Requirements
Job Purpose
Event Coordinator
From operations to facility upkeep, the Event Coordinator oversees corporate and private functions at a BUSY event space. The position is under the direction of the General Manager.
The ideal candidate will be self-motivated, energetic and sales focused. MUST be able to articulate verbally and in writing and have a professional appearance.
Duties and Responsibilities
- Field inquiries regarding private and public events at the facility
- Manage and update events calendar with tentative and confirmed business
- Serve as primary contact for event clients from beginning to execution of event
- Regularly monitor client satisfaction in-person and through follow-up phone calls and emails
- Handle complaints, cancellations, and all other vendor/client issues as outlined
- Handle purchasing and inventory of party supplies
- Liaise with numerous internal and external partners on a regular basis
- Ensure proper invoicing for events
- Oversee interior maintenance of event spaces, including daily inspections to ensure condition is at the highest standard
- Provide tours of event spaces to prospective clients
- Coordinate all set up for events
- Accept payments for events through Point-of-Sale system
- Complete checklist for all events
- Train hosts for parties and events
- Enforce all guidelines put in place by Rink Management and Ice in Paradise
Qualifications
- Must be 18 years of age or older
- Must be available to work evenings and weekends
- Excellent communication skills, both verbally and in writing
- Prompt response to emails and phone calls
- Sales focused and willing to drive more revenue through upselling
- Experienced with Microsoft Office
- Motivated to increase profits through special events
- Must be able to work in a team environment
- Performs other duties as assigned
- College degree or equivalent
