Executive Assistant

Provides administrative support to the Chairman and CEO. Responsible for implementing systems, procedures, policies, and assisting in the management of daily departmental operations. The role is privy to highly sensitive and confidential information and handle high volumes of scheduling and event planning. Professional presence and excellent communication skills are essential to success in this position. An ability to juggle competing priorities is a critical function of the job.

Roles and Responsibilities:

• Assists in the development of short and long range plans
• Gathers, interprets, and prepares data for studies, reports, and makes recommendations as appropriate
• Meeting management that includes assembly of background materials, preparation of agendas, and recording of action items
• Coordinates comprehensive calendaring and scheduling with both internal and external parties
• Arranges domestic and foreign travel for business and personal needs
• Coordinates and executes event planning for onsite and offsite meetings
• Manages processing of credit card statements for executive and family members
• Provides administrative support to executives family members as needed
• General administrative tasks as needed
• All other duties as required

Qualifications

Experience, Knowledge and Education:

• Associates degree acceptable; Bachelors degree preferred
• 7+ years of administrative experience to include 3-5 years of experience reporting to senior executive
• High school diploma or GED required
• Strong technology acumen to include intermediate to advanced working knowledge of Microsoft Office Suite
• Ability to work flexible hours and overtime as needed
• Proven track record of managing and completing multiple projects with differing priorities
• Strong personal impact/professionalism
• Private company experience preferred

Additional Requirements:

• Successfully pass pre-employment screening.
• Valid drivers license for errands requiring use of personal automobile