Administrative Support

Foodmate, a member of the Duravant family of operating companies, brings innovative technology and cost-effective solutions to poultry processing automation. At Foodmate, we make it our goal to ensure you will have the most efficient equipment at your plant. We maintain a commitment to being your go-to partner for poultry processing equipment. Our systems are designed to be simple to use and achieve the highest yields. Foodmate has been a competitive force in the poultry processing industry for over 15 years. Foodmate is a committed and reliable partner of major poultry processing companies worldwide.  

As a Duravant Family Company, Foodmate participates in global Diversity, Equity, and Inclusion programs, as well as Doing Good initiatives to support communities.  In addition to a culture that promotes long term career satisfaction, with opportunities for personal and professional growth, Foodmate offers an excellent total rewards package that includes:

• Competitive Compensation
• Comprehensive benefit package design to support our employees’ health, well-being, and financial security
• Work/Life programs to provide a safe, secure and balanced environment
• Education and training programs to develop

Foodmate is adding an Accounting Specialist and Receptionist to join our team focused company. The position is a hybrid function within the Accounting Department. The primary goal is to support and coordinate the A/P processes as well as manage the reception desk and incoming telephone calls. This position plays an important role in the accurate handling of invoicing, financial transactions and overall administrative performance of our company. The position requires a high level of accuracy as well as the flexibility to complete multiple tasks that vary in scope and nature.

Duties and responsibilities

Accounting Specialist:

• Check and approve employee expense reports in SAP Concur.
• Double check and manage employee expenses daily.
• Follow-up with employees on expense reports as needed.
• Update expense-related excel spreadsheets.
• Manage incoming checks and deposit by mail into company bank account.
• Manage payments and vendor invoicing process for Foodmate US, LLC.
• Scan all A/P invoices and move to appropriate digital vendor file.
• Liason between departments regarding customer visits and training, new hires and staff schedules.
• Enter Foodmate BV invoices and scan them into digital folder on Z-drive.
• Creating and updating accounts for vendors in SAP.
• Reach out to new vendors regarding banking, w-9 and tax matters.
• Creating and updating vendor accounts in SAP.
• Backup for Accounts Payable Accountant.
• Assist in processing AR invoices for parts sales as backup.

Reception Desk:

• Work at the reception desk and be a representable first line of contact for the company.
• Update company phone directory as needed.
• Greet visitors and manage visitor log.
• Answer outside phone calls and manage all outgoing and incoming mail.
• Order office and café supplies as needed.
• Coordinate employee birthday calendar, send out birthday cards, gift cards, etc.
• Assist anywhere needed within the department as assigned.

Qualifications:
Ideal candidates for this position will:

• Have at least 3 years of A/R or A/P experience with a B2B company in a technical field.
• Are well versed in MS Excel and Outlook.•Are very accurate with numbers and are well organized.
• Have experience in completing different tasks and managing a variety of assignments within the finance / admin departments of a company.
• Know how to represent the company in a strong professional manner and are excellent hosts.
• Are flexible and willing to step in where needed.
• Have a great phone presence and provide excellent handling of outside phone calls.
• Experience with SAP and Concur and related software is a plus but can be taught.
• Have a customer-first and positive attitude to whatever is needed to advance the best interest of Foodmate and its customers.

Working Conditions:
This position is performed out of the Foodmate-US headquarters in Ball Ground, GA which is climate controlled, clean and pleasant modern office work environment. Standard work hours are Monday – Friday from 8am – 5pm. The position will be provided with a full desk workstation. This position doesn’t require any travel, or overnight stays. However, participation in the annual tradeshow (downtown Atlanta) is expected. The position will be supported with all computer equipment, phones and other tools necessary to be successful. Tools provided will be based on a case by case review of needs. Dress code at the Foodmate Headquarters is generally business casual but can be business formal during certain customer visits and events. This position is expected to dress professionally and representable.

Physical requirements:
This position requires the ability to perform (sitting) desk work for most of the days and working with computer screens, mouse and keyboard. Furthermore, some light lifting and carrying of mail, packages and supplies can be expected.

Direct reports:
None

Foodmate maintains a drug-free workplace is an equal employment opportunity (EEO) employer that evaluates qualified applicants without regard to race, color, national origin, religion, ancestry, sex (including pregnancy, childbirth, and related medical conditions), age, marital status, disability, veteran status, sexual orientation, gender identity or expression, and other characteristics protected by law. The "EEO is the Law" poster is available at: https://www.dol.gov/sites/dolgov/files/ofccp/regs/compliance/posters/pdf/eeopost.pdf. Individuals who need a reasonable accommodation because of a disability for any part of the employment process should contact Foodmate Human Resources Department to request accommodation. In addition to federal law requirements, Foodmate complies with applicable state and local laws governing nondiscrimination in employment in every location in which the Company has facilities. Must satisfactorily pass background check, post-offer drug screen, and physical prior to employment. Foodmate participates in E-Verify.