Accounting Associate

Position Summary:

Provide general administrative office duties and provide accounts payable filing, data entry and overall support to the Finance Department of WestCare Foundation. Essential Job Functions include those listed below.

Essential Job Functions:

• Maintain the accounts payable files ensuring they’re filed timely and correctly.
• Scan and/or copy supporting documents from the account’s payable files for the accountants and bookkeepers throughout the month.
• Clear checks daily
• Prepare and make bank deposits, as needed.
• Assist with audit requests for copies of supporting documents.

• Create and maintain spreadsheets using Microsoft Excel
• In charge of the review, digitization, weekly sending of checks to
• In charge of the filing of checks made during the week.
• Pending weekly payment of utilities.
• Will handle the use and payment of vehicle fleet gas cards.
• Check bank account balances.
• Review and digitize weekly checks.
• Will be aware of document requests from West Care’s Finance Department.
• It will process copies of all checks, invoices, receipts, and expense stubs made during the month.
• Process employee payroll, biweekly, in coordination and review by the Human Resources Department and the Billing Manager, among others in relation to is:
  • Prepare the staff's schedule of hours according to the timecards provided by the Paycom payroll system and sent by the Human Resources Department.
  • Identify and prepare the allocation of the "allocations" according to funds, personnel or changes reported.
• Carry out contractor payments and incentives.  Confirm with the Financial Coordinator for these of the indicated accounts.
• Balancing of Staff Retention Professional Service and Incentives.
• Preparation of the Disbursement Sheets according to funds.
• Perform ACH payment in bank system.
• In charge of the copies and signatures of the checks to be delivered to the resources that collect by check.
• Carry out bank transfers.
• Sent reports of donated time.
• Work on bank statements and deposits.
• Digitization and archiving of weekly movements in the Dominican Republic. 

• Prepare reports, as needed.
• Must embrace and embody the mission, vision, guiding principles, clinical vision, and goals of WestCare Foundation; and
• Perform all other duties as assigned.

Essential Qualifications:

• Accuracy and attention to detail
• Ability to perform job functions as part of a team.
• Basic accounting and bookkeeping skills
• Must be computer literate; familiar with Microsoft Office products.
• Proficiency with Excel is a plus.

Certifications/Licenses:

Education:

Associate degree in accounting or 1+ years experience in accounts payable processing.

Experience and Competencies:

• Able to work under pressure in a Professional, business office setting.