Position Summary:
Person in this position will be responsible for the accounting, budgeting, grant and contract management for WestCare Foundation and its related entities. Essential Job Functions include those listed below.
Essential Job Functions:
- Accounting, budgeting, grant and contract management for WestCare Foundation and its related entities
- Meet grant compliance requirements for individual grant budgets, re-budgeting requests (approvals to spend outside of original budgeted categories), accounting procedures, reporting procedures, file retention, other government regulations (cost policy & audit guide), and appropriate documentation
- Manage accounts receivable. Prepare accurate contract billings and submit them, in a timely manner, to the appropriate agencies for payment. Maintain accurate accounts receivable aging and actively pursue collection of those receivables.
- Review detailed general ledger for accuracy, allowability and appropriateness of transactions to each contracts cost center
- Prepare and process all journal entries for monthly accruals, correcting entries, bank activity, salary distributions, loan expenses, petty cash and intra-company transfers and all other journal entries necessary to produce complete and accurate financial reports.
- Provide input into accounting practices and procedures for the enhancement of capturing financial information, development of financial accounting systems, and increased contract, cost center and fund reportability
- Accomplish tasks using WestCares purchased accounting software package
- Maintain detailed grant files containing contracts, correspondence, receipts, expense statements, billing statements and all grant payments
- Ensure that grant expenditures are posted to correct cost centers (including project salaries); invoiced expenditures are posted to correct matching (cost sharing) cost centers
- Meet with grant directors to review expenses and ensure that budgets are being spent appropriately
- Responsible for reviewing and approving regional purchase orders for allowable and appropriate cost center, sub-cost center, and GL accounts.
- Aide in the processing of accounts payable to ensure invoices are legitimate and have proper approvals and payments are timely. Prepare and enter invoices and process payments as necessary.
- Proof accounting transactions entered by accounts payable or payroll staff for accuracy, allowability and appropriateness to cost centers, sub-cost centers, and GL accounts
- Embrace and embody the mission, vision, guiding principles, clinical vision and goals of WestCare Foundation.
- Other relevant duties as assigned
