HR Specialist

Job Summary

The Human Resources Specialist is responsible for executing the daily functions of the Human Resources (HR) department, with a primary focus on payroll management, employee onboarding and offboarding, and benefits administration. This role ensures compliance with organizational policies and applicable regulations while providing exceptional support to employees.

Key Responsibilities

Payroll Processing & Administration

• Process bi-weekly payroll for salaried and hourly employees, ensuring accuracy in the HRIS system.
• Audit timecards for discrepancies, missing punches, and approvals, making necessary adjustments.
• Maintain payroll records, process garnishments, and manage salary advances.

Employee Onboarding & Offboarding

• Oversee the onboarding process, including background checks, E-Verify compliance, and new hire documentation.
• Set up new hires in HRIS, ensuring accurate hire dates, supervisor assignments, and benefit accruals.
• Enroll employees in benefit programs and manage terminations, including benefit termination, COBRA notifications, and directory updates.

Benefits Administration

• Assist employees with benefit enrollment and inquiries, ensuring timely processing of submissions (403(b), TIAA, Fidelity, etc.).
• Reconcile benefit invoices, resolve discrepancies, and assist in the annual benefits renewal and open enrollment processes.
• Manage employee reimbursements and allowances, such as cell phone stipends.

• Respond to payroll and benefit inquiries from employees with professionalism and clarity.
• Manage employee credit card reports, ensuring reconciliation and timely payment.
• Track and celebrate employee milestones, such as anniversaries and birthdays.
• Create and maintain tracking spreadsheets for short- and long-term disability.

• Generate HRIS reports, coordinate benefits meetings, and organize staff training or special events.
• Stay informed of HRIS enhancements and communicate updates to the HR team.
• Maintain confidentiality of employee records and payroll data, adhering to legal and organizational standards.

• Support the Senior HR Director with special projects and other tasks as needed.

This position offers an excellent opportunity for an experienced HR professional to contribute to a mission-driven, faith-based organization while ensuring the smooth operation of key HR functions.

Skills & Competencies

• Strong attention to detail with the ability to manage multiple tasks effectively.
• Knowledge of payroll laws, benefits administration, and employee relations.
• Exceptional communication skills, both written and verbal, with a focus on customer service.
• Interpersonal skills to build trust and rapport with employees at all levels.
• Strong analytical and problem-solving capabilities.
• Proficient in Microsoft Office Suite or related software.
• Ability to work well in a fast-paced and occasionally high-pressure environment.

• Proactive, self-starter approach to identifying and resolving HR issues.
• Team-oriented mindset with a positive, collaborative attitude.
• Adaptable to change and new technology, including HRIS enhancements.
• High level of discretion and ability to handle confidential information securely.

Education and Experience

• Bachelor’s degree in Human Resources, Business Administration, or a related field (required).
• Minimum of 5 years of HR experience, including payroll and benefits administration (preferred).

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift up to 15 pounds occasionally.