Accounts Payable Specialist

This position is responsible for all aspects of the accounts payable function for the American subsidiaries. Key duties include employee expense processing, preparing payment runs and maintenance & management of vendor accounts.

ESSENTIAL FUNCTIONS

• Gathers and sorts incoming mail from vendors.
• Match invoices to purchase orders and/or codes miscellaneous invoices.
• Posts invoices to vendor’s account.
• Investigates price differences with requisitioners.
• Reconciles vendor statements to accounts payable ledger.
• Processes employee expense reimbursements.
• Monitor expense submissions and ensure timely submission from employees in line with company policy.
• Initial review of expenses for costs incurred that do not adhere to company expense policy.
• Processes weekly ACH, check and international wire payments.
• Set up New Vendors.
• Organize vendor invoices for future reference.
• Communicate with vendors regarding account issues and questions.
• File Invoices.
• Stop Payments & Process Priority & ACH payments in HSBC.
• Credit card reconciliation
• Backup for Account Receivable personnel
• Other duties as delegated from time to time by the Head of Finance or any other person designated in their absence.

POSITION QUALIFICATIONS

• Must be able to perform work accurately and thoroughly.
• Must be able to use thinking and reasoning to solve a problem.
• Must be able to act in a self-confident manner to facilitate completion of a work assignment or to defend a position or idea.
• Must be able to grasp and understand business concepts and issues.
• Must be able to communicate effectively with others using the spoken word.
• Must be able to take care of the customers’ needs while following company procedures.
• Must be able to make critical decisions while following company procedures.
• Must be able to exhibit a cheerful demeanor toward others.
• Must be able to make decisions or take actions to solve a problem or reach a goal.
• Must be able to formulate a sound decision using the available information.
• Must be able to find a solution for or to deal proactively with work-related problems.

EDUCATION

• Required high school diploma or GED.
• Associated Degree preferred.

EXPERIENCE

• Two - four years accounting experience required.
• Accounts payable experience preferred.

SKILLS & ABILITIES

• Excellent computer skills, 10 key adding machine. 
• Knowledge of EXCEL at an intermediate level.