Executive Assistant to the CPO

Executive Assistant to the Chief Program Officer (CPO)

EDUCATION REQUIREMENTS:
•  Bachelor’s degree in business administration or related field preferred
•  High School diploma required.

WORK EXPERIENCE REQUIREMENTS:
• 5 – 7 years of experience in fast-paced office environments demonstrating progressive experience 
supporting leadership with high-level emotional intelligence

STATUS
• Full-time; exempt

QUALIFICATIONS:
•  Strong time management and organizational skills.
•  Excellent verbal and written communication skills
•  Excellent Customer Service Skills
•  Must type a minimum of 65 wpm
•  Proficient in Microsoft: Office, PowerPoint, Publisher, and Excel
•  Proficiency in technology to help ensure the technological needs of the CPO are met in a variety 
of circumstances.
•  Available to work after normal business hours and on weekends occasionally
•  Confidentiality is a requirement for the role.

RESPONSIBILITIES
•  Serve as a trusted liaison between the CPO and internal/external stakeholders, ensuring timely 
and accurate communication.
•  Proactively manage the CPO’s complex calendar, including high-level meetings, strategic 
engagements, and cross-functional coordination.
•  Anticipate the needs of the CPO and division leadership, providing seamless support to optimize 
time, priorities, and decision-making.
•  Prepare briefing materials, talking points, and agendas for executive-level meetings and 
presentations.
•  Attend and document key meetings, capturing action items and ensuring timely distribution and 
follow-through.
•  Draft, edit, and manage highly confidential correspondence, reports, presentations and strategic 
documents with precision and professionalism.
•  Coordinate travel logistics, including accommodations, itineraries, and expense
reconciliation, ensuring alignment with organizational policies.

•  Lead the planning and execution of division-wide meetings, retreats, and special events, 
including logistics, materials preparation, and follow-up.
•  Maintain and update project management tools and dashboards to track progress across multiple 
programs and initiatives.
•  Coordinate special events and prepare materials for all CPO meetings.
•  Perform monthly reconciliation of the CPO’s financial transactions, including banking invoices 
and expense reports.
•  Partner with other Executive Assistants and cross-functional teams to support organizational 
priorities and foster a collaborative culture.
•  Screen and manage incoming communications, including calls, mail, and visitors, ensuring 
appropriate prioritization and response.
•  Lead or contribute to special projects and initiatives as assigned by the CPO.
•  Provide backup support to other executive leaders and administrative staff, as needed.
•  Perform other duties as assigned.
This position requires a flexible work schedule to include evenings and weekends.

REQUIREMENTS:
•  Current Act 33, Police Clearances, and FBI Clearances
•  Registered and insured vehicle
•  Certificate of Insurance for vehicles
•  Valid/Clean Motor Vehicle Record
•  Valid Pennsylvania Driver’s License
•  Valid PA Inspection (even if vehicle is registered in another state)
•  Available to work a flexible schedule
•  Carry a cell phone

Reports to the Chief Program Officer

A Second Chance is an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, 
religion; national origin or ancestry; sex; gender identity or expression; sexual orientation 
disability; marital status; familial status; age (40 or over); or use of a guide or support animal 
because of blindness, deafness or physical disability of any individual or independent contractor 
or because of the disability of an
individual with whom the person is known to have an association; or on any other basis prohibited 
by federal, state, or local law