DataPath specializes in designing, manufacturing and supporting both custom and commercial-off-the-shelf field communications and information technology products. All of our solutions are backed by industry leading management tools, customer care and field support. At DataPath we are passionate about developing easy-to-use top quality products that help our clients achieve their mission objectives.
Position Overview:
We are seeking a skilled and motivated Billing Specialist to join the DataPath team. The ideal candidate is required to have experience working on Project Based billing such as Cost+, T&M, or Fixed Cost. This role is not for someone who runs automated/high- volume billing.
Responsibilities:
Responsible for all processes associated with customer billing, including WAWF processing and monitoring.
Responsible for Initiating and establishing a set of procedures for the Billing and AR functions using the integrated software.
Develop a detailed set of policies and procedures documenting the entire AR process and company guidelines.
Responsible for all processes associated with the collection and management of Accounts Receivable, including matching of payments to appropriate invoicing.
Establish and maintain effective and cooperative working relationships with customers and sales team.
Correspond by email and phone in a fast paced, goal-oriented accounting department.
Provide customer service regarding collection issues, customer refund and account adjustment requests, resolve discrepancies and short pays, work with sales personnel, as necessary.
Responsible for monitoring and maintaining the financial integrity of accounts receivable.
Ensure company adherence to corporate credit policies and procedures.
Research credit applications, notify customers of approval/disapproval status and document pertinent credit information in accordance with company procedures.
Escalate to Controller as necessary.
Process credit memos to customers’ accounts after compilation of back-up support and approval.
Research and respond to all accounts receivable inquiries in a prompt manner.
Achieve targeted DSO and past due delinquency objectives.
Preparation of monthly reports on the condition of accounts receivable.
Analyze paying practices of customers and recommend action on delinquent accounts.
Review and maintain accurate aging reports.
Run sales reports from database and uploads to spreadsheet for analysis and support.
Monitor credit hold and customers line of credit.
Weekly cash projections and forecasting related to cash receipts.
Assist in monthly closing and act as accounts payable backup.
Other duties as assigned.
