Before and Afterschool Enrichment & Camp Staffing Specialist

POSITION SUMMARY:

This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living and social responsibility. The BASE & Camp Staffing Specialist will Assist the Director of After School & Camp Programs to recruit, hire and support staff for our high-quality YMCA Before & After School Age Enrichment & Camp programs. The Staffing Coordinator is responsible for the oversight of scheduling, timecard processing, time off management, application review and assisting leadership in managing staffing needs across all locations. 

ESSENTIAL FUNCTIONS:

1. Maintain accurate applicant tracking records and assist in the onboarding process.
2. Maintain daily staff scheduling ensuring optimal coverage to meet both WA State and YMCA ratio including but not limited to securing substitutes and working in ratio when needed.
3. Oversee the accurate entry and approval of staff timecards for payroll processing; review timecard discrepancies and work with staff to resolve any issues promptly.
4. Review all applications for open positions, conduct initial screening, schedule interviews and communicate with applicants to ensure a smooth recruitment process.
5. Work with leadership BASE staff and Human Resources to ensure that staffing needs are met by the most qualified candidate.
6. Track and manage employee time-off requests (vacation, sick, personal time, etc.) ensure that time-off policies are followed and appropriately documented.
7. Monitor and maintain all required certifications for employees in accordance with DCYF and YMCA standards.
8. Partner with BASE & Camp leadership staff to assess staffing needs and addressing challenges, provide reports and updates as needed and offer input for onboarding process enhancements.
9. Provide a comprehensive orientation of program policies and procedures to employees.
10. Participate in the annual fundraising campaign.
11. Represent the Y and BASE & Camp Programs at recruitment events.
12. Participate in family events as assigned.
13. Assist Director of After School & Camp Programs with additional duties as assigned and as needed.
14. Follow organizational policies and procedures regarding protecting youth from abuse; including screening and selection, training and supervision, and responding to allegations. Communicate to all staff and volunteers the organization’s commitment to protect youth from abuse.
15. Follow mandated reporting requirements.

OUR COMMITMENT TO EQUITY:

Everything we do at the YMCA is based on the ideal that everyone should have the opportunity to reach their full potential, regardless of their race, ethnicity, gender, sexual orientation or identity, diverse abilities, age, religion, socioeconomic status or any other statuses or identities. Our work is focused on eliminating barriers to access, eliminating disparities in health, providing educational support, supporting working families, and growing our next generation of changemakers for our country.

LEADERSHIP COMPETENCIES:

Advancing Our Mission & Cause:  Engaging Community, Volunteerism, Philanthropy, Change Leadership

Building Relationships:  Collaboration, Communication & Influence, Inclusion 

Leading Operations:  Critical Thinking & Decision Making, Fiscal Management, Functional Expertise, Innovation, Program/Project Management

Developing & Inspiring People:  Developing Self & Others, Emotional Maturity 

QUALIFICATIONS:

1. Minimum two years related experience working with Elementary Aged Children, preferred.
2. Two years experience supervising others, preferred.
3. High School Diploma, required
4. Minimum of 12 quarter credits in any 100 level course or above, preferred.
5. Minimum age of 21 years or older.
6. Ability to perform under deadlines, multi-task, management & group leader skills within a team atmosphere.
7. Have a firm working knowledge of child development, behavior management, positive conflict resolution and social emotional learning.
8. Ability to model YMCA core values of respect, responsibility, caring and honesty.
9. Within 30 days of hire include completion of: Child Abuse Prevention for Supervisory Staff; Working with Program Volunteers; CPR; First Aid; AED; Bloodborne Pathogens; TB test; MERIT background check, provide MMR vaccine records, Food Handler Permit.
10. Ability to relate effectively to diverse groups of people from all social and economic segments of the community.
11. 30 Hour STARS Basic Training required; within 90 days of hire.
12. Basic computer knowledge including but not limited to Microsoft programs, Google, etc.
13. Personal transportation and YMCA van certification preferred.
14. Attend continuing education training as assigned by Elementary & Teen Program Director for quality program enhancement.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sufficient strength, agility, and mobility to perform essential functions of position and to safely supervise children’s activities including but not limited to swimming, rockwall climbing, van driving, etc. Must be able to sit, stand, walk for multiple hours. Must be able to lift 20-50-100 pounds (i.e. food delivery packages, supply shipments, etc.).
• While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.
• The employee frequently is required to sit and reach, and must be able to move around the work environment.
• The employee must occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
• The noise level in the work environment is usually moderate.