Construction Project Assistant

POSITION SUMMARY DESCRIPTION

We are looking for a Construction Project Assistant who can leverage the time of all members of the project teams (Superintendent, Assistant Project Manager, Project Manager, and Senior Project Manager) with the administrative, basic accounting, and document organization that is required for the successful and efficient procuring and execution of multiple construction projects. In addition, specific corporate duties will be assigned (with the associated training) and periodically rotated to others within the organization.

CORE RESPONSIBILITIES

Project Administration

• Creation, organization, maintenance and distribution of:
• Weekly progress reports
• Drawing index
• Insurance, Workmans Compensation certificates, Safety Policy for project vendors
• Maintain subcontractor compliance documentation
• Operation and Maintenance (O&M) manuals
• As-built drawings
• Prepare completed projects for dead storage (purge files)
• Identification and notification of potential bidders
• Assist in proposal creation and preparation
• Creation of meeting notes
• Scheduling of project team daily calendar
• Outlook schedules and contact lists of all project team members

Project Accounting

• Uploading estimates into Viewpoint
• Viewpoint inquiries and reporting
• Assist in processing invoices
• Update forecasting
• Creation of Client billings
• Aged Receivable follow-up
• Creation of subcontracts and purchase orders

POSITION QUALIFICATIONS

High School diploma with an emphasis on accounting and a proficient working knowledge of Word, Excel spreadsheet, PowerPoint software, Adobe Acrobat or Bluebeam. Experience with the construction industry is desired.

ATTENDANCE

Regular attendance is required during normal working hours. Work beyond 40 hours per week may be needed.

WHAT WE OFFER

We offer a suite of benefits, including but not limited to: flexible working arrangements, generous paid vacation increasing with service, parental leave, and employer paid short-term disability, health insurance, 401(k) match, wellbeing program, and support through our employee assistant program. Please visit our best-in-class benefits webpage for more details.

Miller Valentine is an Equal Opportunity Employer.

THE MV WAY

We are builders. By definition, we create by assembling the right components, whether they are designs, materials, workforces, or ideas. We thrive in a physical world, where our diverse team of experts join forces to construct the dreams, innovations, and experiences sought by those we serve. Its a world we've excelled in for nearly 60 years.

Our clients, associates, and community partners expect Miller Valentine to deliver the highest quality, innovative designs, structures, and opportunities possible. Its a huge responsibility, but one we eagerly welcome. Our pledge to exceed those expectations makes our organization an exceptional place to contribute, learn, and collaborate. If that sounds like a part of your dream job, sign up to be a part of our world.

OUR CULTURE & VALUES

We are open and HONEST. Our relationships are built on trust and thrive on communication.

We hold ourselves and each other ACCOUNTABLE; united by our commitment to the team and to the customer.

We are people on the front lines, ensuring the SAFETY of our teammates and the success of every project.

We are building a place where ideas are born; diversity is celebrated, and CONTINUOUS IMPROVEMENT is the only path.

We are PASSIONATE. About our work. About having fun. And about becoming a better, smarter, stronger version of ourselves.