Executive Assistant

This role offers a hybrid work arrangement, with a combination of in-office and remote work.

SUMMARY

Under leadership from the manager of operations and administration, the executive assistant provides high-level support to executive staff to ensure effective use of an executive’s time and productive interactions with staff and the public. Provides office and general administrative support to the firm through a variety of tasks related to organization and communication.

The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to accomplish each essential function satisfactorily.

• Provide high-level administrative support and assistance to principals
• Day-to-day administrative support to others within the firm
• Independently initiate and implement processes to manage projects, information and people
• Manage principals' schedules, meeting preparations and follow-up tasks
• Manage complex travel arrangements for principals and staff when requested
• Conduct research, compile information and prepare summaries and reports
• Develop positive and strategic relationships at all levels of the organization
• Use discretion, judgment and knowledge of the organization to facilitate the principals’ activities and maintain confidentiality
• Respond to the needs of callers and visitors or direct them to the appropriate party
• Format reports and documents per company guidelines
• Assist with Key Management Area (KMA) projects as requested
• Attend and participate in team meetings
• Human resources tasks as assigned
• Basic IT coordination and support
• Enter time and expenses accurately and timely
• Handle and process confidential information with complete discretion
• File projects and materials according to Pinnacle’s internal filing system
• Regular, predictable and punctual attendance

Atlanta Office Additional Responsibilities

• Maintain office supplies and coordinate maintenance of office equipment
• Contact office of the building and vendors for building maintenance
• Maintain and update office operations and procedures
• Coordinate local company meetings and events
• Process incoming and outbound express delivery services

COMPETENCIES

• Excellent time management and organizational skills
• Exceptional attention to detail
• Excellent verbal and written communication skills
• Ability to execute multiple tasks with competing deadlines
• Ability to work effectively with multiple individuals to support simultaneous projects
• Proficient in Adobe Acrobat Pro and Microsoft Office applications (Word, Excel, PowerPoint)
• Ability to work independently and as a part of a team

EDUCATION AND/OR EXPERIENCE

• High school diploma required; Associate or Bachelor degree from an accredited college or university preferred
• Minimum three years of experience in an executive administrative role

The base salary range for this position is $75,000 to $95,000. This position is also eligible for an annual performance bonus. The salary for this position is based on multiple factors, including but not limited to, the candidate’s experience, education and skills. 

Pinnacle provides a comprehensive benefit package including 401k with company match and profit sharing; exceptional medical, dental and vision insurance; paid vacation, sick time, parental leave, holidays, summer days and community service time; life insurance, disability insurance and wellness benefits.