SUMMARY
Under the direction of the manager of finance and accounting the accounting specialist performs a variety of administrative and detail-oriented tasks related to the accounting functions of the organization.
The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
To perform this job successfully, an individual must be able to accomplish each essential function satisfactorily.
- Review employee expenses and documentation to meet reimbursement requirements
- Maintain client records and fee schedules in billing software
- Review client contracts and engagement letters to confirm invoicing meets requirements
- Create, review and distribute client invoices
- Record accounts receivable and process bank deposits
- Communicate past due invoices to clients, research billing discrepancies, document client contact updates and respond to client inquiries
- Record accounts payable invoices and vendor payments in accounting software
- Reconcile corporate purchase card activity
- Reconcile balance sheet accounts
- Participate in ongoing education to remain current in areas of accounting
- Perform administrative and other tasks as assigned
- Enter time and expenses accurately and timely
- Handle and process confidential information with complete discretion
- File projects and materials according to internal records retention guidelines
- Regular, predictable and punctual attendance
COMPETENCIES
- Knowledge and understanding of generally accepted accounting principles
- Excellent organizational skills, attention to detail and accuracy
- Excellent oral and written communication skills
- Ability to prioritize and execute multiple tasks with competing deadlines
- Interpersonal skills to work collaboratively with all levels of the organization
- Proficient in Microsoft Office applications (Word, Excel, PowerPoint) and QuickBooks or other integrated accounting software
- Ability to work independently
EDUCATION AND/OR EXPERIENCE
- Minimum of a high school diploma or GED
- Minimum three years of experience in an accounting support staff role
SUPERVISOR RESPONSIBILITIES
This position does not have supervisory responsibilities.
