Payroll Assistant

Position: Payroll Assistant – Part-time 

Who we are:  The Police Athletic League (PAL) of New York City is an independent youth development nonprofit organization and has been a vibrant and vital institution, serving as an effective, critical bridge between police and communities across all five boroughs of the City since 1914. PAL operates diverse programs for children as young as 2 years old to young adults. Programs include Head Start, after-school programs and summer day camps for elementary, middle and high school youth, and summer Playstreets. PAL also runs evening teen centers and college readiness programs, youth employment, and juvenile justice programs. Staying true to PAL’s roots, a cornerstone of our youth development strategy includes offering competitive and recreational sports for children of all ages.  At PAL, we’re devoted to empowering communities and building the best places to work, and that goes for our own teams too. 

Position Summary: 

Reporting to the Payroll Administrator, the Payroll Assistant plays a key role in supporting administrative and operational support in the HR team. This role is responsible for processing the weekly time and leaving information for assigned staff in PAL’s Human Resources Information System. In addition to the processing of time records, this position will also be responsible for monitoring the information submitted by employees for inappropriate leave usage and overtime errors. Ensuring that the appropriate codes are used to process payroll. Reviews the daily transactions reports, escalates any errors to their supervisor and processes any corrections. This role will be responsible for pulling reports to monitor employees' time and leave balances, leaves of absences. This individual will support investigating employee inquiries in a timely manner and ensure employees are not overpaid or underpaid by reviewing their paycheck information during the pay week. In addition, this role will be responsible for supporting other key HR administrative and clerical functions for the department.  

What you’ll do:  

Payroll Administrative Support 

• Reviews and identifies errors or missing data on timesheets and communicates to staff and managers to ensure timesheet completeness for payroll. 

• Process payroll for hourly and salaried employees. 

• Provides assistance in entering and paying all wage garnishments. 

• Process property payroll transfer reports. Ensure benefits deductions are accurate. 

• Support the Payroll Administrator to conduct audits ensuring accuracy and maintaining data integrity. 

• Check time sheets of varies departments for errors, overtime.  

• Ensure employees are completing timesheets weekly – follow procedures for staff reminders and emails regarding time sheet completeness.  

• Filing of personnel data status forms, voluntary deductions.  

• Updates and maintains a list of issues/items to track changes in payroll.  

• Prepare standard manual checks on payroll and escalate issues to Payroll Administrator in a timely manner.  

• He/she will support training initiatives and the payroll team to coordinate suitable training solutions for employees 

Other HR Operations and Administrative Tasks 

• Learn the functions and protocols of the payroll team in order to assist timely and accurate processing of PAL’s payroll, identify areas to make improvements for efficiency and accuracy and make recommendations.   

• Provide support for Payroll Administrator and the Director of HR in payroll reports or other reconciliation or audit reporting for the HR department.  

• Support other critical administrative HR functions as requested by the Payroll Administrator.  

• Support other areas of HR as needed and directed by the Payroll Administrator or the Director of Human Resources 

• Promote open communication and a culture of feedback within the organization. 

Who you are/What you bring:  

• Bachelor’s degree or associate's degree in accounting, Human Resources, Human Business Administration, or related field;  

• 1+ years of experience in Payroll Administration or payroll processing 

• Payroll system software (e.g., Paycom preferred) and Microsoft Office Suite. Data Management and or other reporting tools is preferred 

• Accurate data entry skills and attention to detail 

• Excellent Microsoft excel skills and quality control checking, data management 

• Excellent organizational skills and Detail-oriented 

• Strong analytical skills with the ability to interpret and present information effectively. 

• Excellent problem-solving abilities 

• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.  

Compensation: The range for this role is $20.00 Per Hour

Hours: 10:00AM-3:00PM/Flexible

Location:  34 1/2 E 12th St, New York, NY 10003

Start Date: 4/21/2025

At the Police Athletic League, we seek people who are talented, creative and passionate to help create a more inclusive city and better futures for our youth. We’re devoted to empowering communities and building the best places to work, and that goes for our own teams too.

The Police Athletic League is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected characteristic including, but not limited to, an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy

Employment with PAL is contingent upon successful completion of all the Agency’s lawful pre-employment checks, which may include a background check.