Administrative Assistant (Community Centers)

Position: Administrative Assistant

Who we are:  The Police Athletic League (PAL) of New York City is an independent youth development nonprofit organization and has been a vibrant and vital institution, serving as an effective, critical bridge between police and communities across all five boroughs of the City since 1914. PAL operates diverse programs for children as young as 2 years old to young adults. Programs include Head Start, after-school programs and summer day camps for elementary, middle and high school youth, and summer Playstreets. PAL also runs evening teen centers and college readiness programs, youth employment, and juvenile justice programs. Staying true to PAL’s roots, a cornerstone of our youth development strategy includes offering competitive and recreational sports for children of all ages.  At PAL, we’re devoted to empowering communities and building the best places to work, and that goes for our own teams too. 

Position Summary: 

We are looking for a part-time Administrative Assistant who will be responsible for the overall administration of the Center which includes but is not limited to the following: monthly reports, personnel records, general office files, membership registration, documentation of member and staff attendance, professional use of phones, office inventory and supplies, receipt and dissemination of mail, supervision of paid or volunteer support staff, and other administrative duties as assigned by Center Director.

The Administrative Assistant will report to the Center Director 

Major Duties & Responsibilities: 

• Provide administrative oversight, direction, training and support to staff, volunteers and interns for the effective and professional administration of the Center.
• Under the direction and approval of the Center Director, establish and maintain systems to monitor and manage employee records and files; conduct new employee orientations; and oversee and document the use of sick, vacation and personal leave and lateness.
• Under the direction and approval of the center director, establish and maintain systems to monitor and manage member registration and attendance records.
• Generate and maintain management information systems that enable and support the effective and efficient administration of programs.
• Oversee the professional use of phones and provide technical assistance to staff when necessary.
• Order, secure, manage and maintain office supplies and equipment.
• Receive and disseminate correspondence to proper staff with special attention to PAL Headquarters, government and financial documents.
• Respond to requests from PAL Headquarters with approval and direction from the Center Director.

Education & Experience: 

• A minimum of sixty credits towards a degree from an accredited college or university in administration and/or human resources.
• A minimum of five years professional paid work experience in a non-profit youth or social service agency in an administrative or managerial capacity.

Skills & Knowledge Required: 

• Demonstrated skills and competencies in the program and human resource administration, and ability to manage multiple administrative tasks while meeting deadlines.
• Ability to creatively problem-solve information management challenges.
• Professional communication skills, both oral and written.  Ability to interact professionally and effectively with staff, volunteers, program members, parents, community residents, visitors, and vendors.
• Computer proficiency in Microsoft Word, Access, Publisher, and Excel.
• Familiarity and compliance with office protocols involving dress, demeanor, record keeping, confidentiality, staff meetings, visitors, and employee use of supplies and equipment.

Compensation: $19.00 Per Hour 

Location:  PS 13 — Police Athletic League, Inc. 

Hours: Monday-Friday 12:00PM-6:00PM

Start Date: 8/26/24

At the Police Athletic League, we seek people who are talented, creative and passionate to help create a more inclusive city and better futures for our youth. We’re devoted to empowering communities and building the best places to work, and that goes for our own teams too. 

The Police Athletic League is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected characteristic including, but not limited to, an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy 

Employment with PAL is contingent upon successful completion of all the Agency’s lawful pre-employment checks, which may include a background check.