Project Billing Manager

Who WE are:

RailPros is the premier provider of engineering and diversified safety services to America’s rail and transit industry. Driven by a passion for our people, clients, and communities, we are committed to solving our customers’ challenges and earning their trust through teamwork, continuous improvement, and service excellence. As a people-first organization, we prioritize the well-being and growth of our employees, fostering a culture of caring and support. We believe that when our people thrive, our company thrives.

Our mission is to enhance mobility, safety, and quality of life for residents, passengers, and partner companies. We do more than just provide services – we are constantly innovating and staying abreast of industry developments to help our customers succeed. Join us in our shared goal of keeping America moving and ensuring customer satisfaction in an environment where your contributions are valued and your growth is encouraged. Apply now and become a part of our exciting journey!

Job Summary:

The Billing Manager will be responsible for implementing continuous improvements of the billing functions, while also leading and directing the billing team related to Engineering and Real Estate.

Essential Duties & Responsibilities:

• Supervises the staff and daily operations of the Engineering and Real Estate.
• Monitors postings and all billing to ensure compliance with established company policies and regulations.
• Ensures that third party billing is submitted correctly Assures that payer claim rejections are corrected and filed.
• Manages and directs the flow of accounting inboxes to assign to individuals to provide support to internal and outside customers.
• Build relationships with internal and external customers.
• Coordinate with Collections and Operations to properly communicate with the customer.
• Manage month-end closing of billing group, work with multiple Accounting and Finance teams at month-end and helps to analyze and understand trends.
• Maintains up-to-date expertise and knowledge of compliance, code changes, billing laws, rules, regulations, and developments necessary for the organization to make informed business decisions.
• To hire, train and provide guidance, leadership and direction to all Billing Specialist and Project Accountants, and ensure they are familiar with technical architecture of their systems, and requirements of their assigned customer/project and have also instituted a regime which will ensure problems are detected early and resolved in a timely manner.
• Proactively react to changing business needs and assess the impact of changes to Billing systems, processes, and global internal/external stakeholders
• Drive efficiency and effectiveness by reviewing Billing Operations processes and provide recommendations to streamline operations.
• Participate in cross function team on enhancements to the billing software in testing and operational improvements.
• Work with the CFO and/or Controller on any special projects.
• Other duties as assigned or required to meet the business needs.

Knowledge, Skills & Abilities:

• Excellent communication skills required
• Self-motivated with the ability to engage and encourage team members
• Attention to detail and organizational skills required
• Highly proficient with Microsoft Office

Required Education and Experience:

• Accounting and finance professional with at least 5 years of billing experience and a minimum of 2 years of supervisory experience in a mid-large organization

Preferred Education and Experience:

• College course work preferred
• Prior experience with NetSuite preferred

Why Work at RailPros?

• Professional Growth: Opportunities for career development and advancement within the railroad industry, providing valuable experience in railway operations and safety management.
• Impactful Role: Play a crucial role in ensuring the safety and protection of railway work zones, directly impacting worker well-being and project efficiency.
• Collaborative Environment: Work in a supportive and collaborative environment, contributing to the success of railway projects while gaining valuable industry knowledge.
• Industry Exposure: Gain exposure to various aspects of railroad operations, safety standards, and regulatory compliance, offering a dynamic and enriching experience in the railway field.

Benefits & Perks:

• Comprehensive Health Insurance: Includes medical, dental, and vision coverage.
• Additional Coverage Plans: Accident plan, critical illness plan, and hospital indemnity with employee-to-family coverage.
• Life & Disability Insurance: Employer-paid with additional voluntary options available.
• Retirement Savings: 401(k) plan with employer match.
• Paid Time Off (PTO): Generous vacation and sick leave.
• Wellness Programs: Access to various wellness initiatives and resources.
• Discount Programs: Exclusive discounts on products and services.
• Company Merchandise Allowance: Company-funded allowance for our online store.
• Health Savings Accounts (HSA): With employer match.
• Health Reimbursement Arrangement (HRA): Employer-funded.
• Flexible Spending Accounts (FSA): For dependent care expenses.
• Employee Assistance Programs (EAP): Support for personal and professional challenges.
• Professional Development: Opportunities for training and career growth.
• Work-Life Balance: Initiatives designed to support a balanced and fulfilling work life.

Join RailPros for a fulfilling career in a thriving and stable industry. Our core values drive us to excel as a team, prioritize customer satisfaction, and adapt to industry changes swiftly. Be part of a passionate and dedicated team that values continuous improvement, trust, and problem-solving. Apply now  for an opportunity to contribute to our success.

Equal Employment Opportunity (EEO):

RailPros provides equal employment opportunities to all qualified candidates, regardless of race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. We are committed to making reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities unless such accommodations would impose undue hardship on our business operations. If you are considering applying for a job and require a reasonable accommodation in accordance with the ADA, please reach out to us at peopleoperations@railpros.com. We value diversity and strive to create an inclusive environment for all employees.

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