Accounting Assistant/AR

Purpose: The Accounting Assistant is responsible for a variety of accounting tasks to assist the Chief Financial Officer (CFO), and other duties include general ledger, accounting and internal auditing functions, and act as backup for other staff and other duties as assigned by the CFO.

PART I: ESSENTIAL POSITION FUNCTION AND DUTIES

1. Assist and preparing cash receipts, making bank deposit slips an preparing reports.

2. Responsible for the deposit of all third party checks.

3. Provide financial reports required by funding resources.

4. Ensure checks and balances are maintained insuring monies are properly managed and handled.

5. Supervise processing of weekly cash deposits and maintain daily cash/check log.

6. Maintain compliance with HIPAA in all financial dealings.

7. Performs other duties or projects as assigned.

8. Maintain Grant Tracker

9. Download Bank Activities

10. Keep Up with Medical Record Payment

11. Prepare monthly invoice for Customer

12. Perform Petty Cash Audit Quarterly

PART II: CLINIC WIDE RESPONSIBILITIES

1. Customer Relations:

a. Treats guests, patients, physicians, and other employees with care, courtesy, and respect.

b. Responds quickly and appropriately to customer request.

c. Looks for and suggests ways to better meet customer needs.

d. Answers clinic communications systems promptly and with courtesy and respect.

2. Teamwork:

a. Works cooperatively within own department and other areas.

b. Willingly accepts additional responsibility – tries to make others job easier.

c. Responds quickly to request for assistance.

d. Required to work closely with patients and associates.

e. Interacts with other departments on problem issues.

f. Accepts feedback from patients, visitors, clinic employees, physicians and general public.

3. Continuous Improvement:

a. Continuously looks for and suggests ways to improve.

b. Effectively completes assignment to achieve the greatest benefits at acceptable cost.

c. Implements improvements as appropriate.

d. Demonstrates interest in own growth and development by:

(1) Periodically evaluating own performance.

(2) Demonstrating an awareness of personal abilities and limitations.

(3) Independently seeking means to make improvements.

(4) Attends and participates in in-services and continuing education programs

(5) Attends departmental meetings.

4. Communications:

a. Keeps appropriate people informed.

b. Speaks and writes clearly, concisely, and appropriately for need.

c. Listens carefully.

d. Communicates tactfully.

e. Understands that all confidentiality and privacy considerations are respected and fostered at work and off duty.

5. Self –Management:

a. Presents a positive image of Western Wayne Family Health Center at all times.

b. Carries out assignments with little need for direction.

c. Timeliness.

d. Maintains confidentiality.

e. Provides proper notification of absence and tardiness.

f. Works weekends and shifts when necessary

PART III: EDUCATION, EXPERIENCE

1. Associates Degree in business or Equivalent

2. Three (3) years of experience in medical business office with primary focus on insurance billing and coding practices, preferred.

PART IV: KNOWLEDGE, SKILLS AND ABILITIES

1. Proficiency using EHS and Microsoft Office

2. Knowledge of basic billing, coding and account management techniques

3. Skilled with working in a cimplex work environment

4. Ability to maintain confidentiality at all times and maintain organizationally appropriate relationships

5. Knowledge of organization policies and procedures.

6. Knowledge of computer, systems, and medical billing applications.

7. Skilled in exercising initiative, appropriate judgment, problem-solving and decision making.

8. Skilled in developing and maintaining effective relationships with internal and external customers

Working Conditions

Jobs are located in federally qualified health facility.

Exposure to diseases and illnesses may be inherent in the work

Physical Requirements

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.

While performing the duties of this job, the employee is regularly required to sit and stand; use hands to manipulate objects, tools or controls; reach with hands and arms; and talk and hear. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. Noise level in the work environment is usually quiet.

Benefits: 

Medical

Dental

Vision

STD

LTD

Flexible Spending Account

403B Retirement 

Lifestyle and quality of life uniqueness (M-F) 

Practice focuses on delivery of quality care (Federally Qualified Health Centers)

Competitive Compensation Package