Grants Management Associate

Position Summary

The Mother Cabrini Health Foundation is looking for a dynamic Grants Management Associate to join our team. The ideal candidate for this role brings a balanced skill set and excels in building strong relationships across departments to ensure successful collaboration.

In this role, the Grants Management Associate will work closely with the Grants Management team throughout the entire grantmaking process. Responsibilities include performing due diligence on applicants and grantees, processing application and grant requirements (such as application invites, reports, payments, award letters, and amendments), and providing exceptional customer service to both internal and external stakeholders.

Reporting to the Vice President of Grants Management, the Grants Management Associate will manage both day-to-day tasks and project-based priorities with a commitment to accuracy and attention to detail. This role plays a crucial part in supporting the administration of the Foundation’s grantmaking efforts, working collaboratively with team members in a supportive and engaging work environment.

Essential Duties and Responsibilities

• Review grant applications, budgets, and templates for completeness and adherence to IRS requirements and internal Foundation guidelines.
• Assist Grants Management Officer(s) in conducting compliance-based review of applications and grant reports.
• Collaborate across the Foundation with relevant team members to ensure streamlined, efficient, and effective grantmaking activities.
• Communicate with grantees and organizations on financial aspects including review of audited financials, 990 Forms, and budgets.
• Run ongoing background checks and key word searches on applicants and grantees and escalate issues to appropriate channels for resolution.
• Maintain and ensure integrity of data in accordance with compliance, legal and regulatory requirements.
• Conduct ad-hoc and routine data reporting requests from the grants management system for external audiences and to support staff decision making.
• Manage post-award payments for designated grant portfolios.
• Assist with preparation of board meeting dockets and supporting documentation.
• Develop training materials and assist with training applicants and grantees via webinars and educational workshops during the pre-and post-award process.
• Prepare and assist with distribution and collection of application and grant-related correspondence including grant agreements, amendments, reporting requirements, and other notifications as needed.
• Monitor and respond to general e-mail inquiries about the Foundation.
• Undertake special projects as assigned or needed.

• Bachelor’s degree or equivalent work experience.
• A minimum of 1-2 years of professional experience in a similar philanthropic or nonprofit role, with a focus on grants management, financial operational due diligence, or monitoring.
• Experienced in utilizing grants management databases software and systems.
• Commitment to accuracy and high level of attention to detail.
• Motivated and results oriented.
• Proven ability to juggle multiple tasks, set priorities, and ensure timely completion of work to meet various deadlines.
• Excellent Microsoft Office Skills (especially Excel and PowerPoint).
• Excellent oral and written communication skills, and strong organizational skills.
• A demonstrated ability and interest in working independently on a wide range of issues, as well as the ability to cross-collaborate and establish and maintain effective working relationships with a wide range of individuals.
• Ability to travel occasionally for conferences or meetings.
• Commitment to the mission and values of the Mother Cabrini Health Foundation.

Compensation
This is a full-time, exempt position. The Mother Cabrini Health Foundation expects to pay an annual salary in the range of $90,000-$105,000 for this role.

Conditions and Requirements

• The Foundation will provide reasonable accommodation to enable individuals with disabilities to perform the essential functions of this role.
• This position involves prolonged periods of working on a computer and being in a high-rise office environment for most of the scheduled work week.
• COVID-19 vaccination is required unless a medical or religious exemption is approved. Final candidates must be fully vaccinated by their first day of employment.
• Employment is contingent upon clear results from a thorough background check.
• Occasional evening and weekend work may be required based on job duties.

EEO and Diversity Statements

The Mother Cabrini Health Foundation is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind. The Foundation is committed to the principle of equal employment opportunity for all employees, interns, and applicants for employment and to providing employees with a work environment free of discrimination and harassment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, discipline, terminations, layoff, leaves of absence, wage and salary administration, benefits, and training.

All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, family or parental status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Discrimination or harassment based on any of these characteristics will not be tolerated.

MCHF is committed to diversity and encourages applicants of all ages and backgrounds. Members of underrepresented communities are especially encouraged to apply. The Foundation is also committed to the full inclusion of all qualified individuals. As part of this commitment, the Foundation will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the internship application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact hr@cabrinihealth.org.