Full Charge Bookkeeper

Summary:
Full cycle Payroll, Accounts Payables, and Accounts Receivables; responsibility for ensuring all facets of the accounting department, including GL, AP, AR, Payroll. Supports the Controller and CFO; processes all transactions in an accurate and timely manner. Please note that this position will be supporting both our non-profit AtWork! and our wholly-owned subsidiary ACE (AtWork! Commercial Enterprises). 

To learn more about AtWork! please visit us at https://atworkwa.org/ and to learn more about ACE please visit us at https://acelandscapingservice.com/.

Summary of Essential Job Duties:

• Full cycle processing payroll benefit enrollment using Paycom software
• Help with troubleshooting problems and resolve employee pay discrepancies; contact Paycom to investigate discrepancies, resolve issues
• Manage and maintain all payroll files and records in compliance with all legal requirements, report new hires to the State of Washington and IRS
• Ensure proper calculation of JWOD Health and Welfare for employees working on Federal Contracts
• Ensure timely and accurate processing of any changes in employee, (i.e. wage increases, benefits enrollments/cancellations, etc.)
• Processing full cycle Accounts Receivable. Reconcile, resolve discrepancies and address outstanding balance for AR
• Prepare and submit monthly/quarterly sales tax returns in compliance with regulatory requirements and ensure returns are submitted on a timely basis
• Maintain business licenses and ensure all business licenses are current
• Processing full cycle Accounts Payable and ensure payments are made correctly and in a timely manner for AP
• Prepare W-9s, 1099s and B&O Washington State D.O.R. resale tax forms
• Ensure adherence to all administrative policies and procedures
• Assist the Controller in preparing the monthly financial statements and providing other financial reports to management and staff
• Ensure all bank deposits are made in a timely manner
• Prepare necessary information for financial and other audits
• Prepare bank reconciliations
• Support Controller to maintain General Ledger
• Special projects as assigned by CFO and Controller
• Liaison between Accounting & HR teams
• Participate in system upgrades and implementations as required

Necessary Skills:

• Familiar with GAAP, and general accounting policies and procedures
• Familiar with Washington State Department of Revenue sales tax regulations
• Familiar with prevailing wage and certified payroll
• Experience in making month-end journal entries
• Proficiency in MS Office (Excel, Word and Outlook) databases and accounting software such as Microsoft Dynamics and Paycom
• Hands on experience with spreadsheets and preparing financial reports
• • Accurate and detail oriented
• Able to multitask and prioritize, managing multiple responsibilities and deadlines effectively
• Provide proactive solutions to problems
• Excellent organizational, time management skills, maintaining productivity in a fast-paced environment
• Excellent oral and written communication skills
• Ability to maintain strict confidentiality
• Filing system, good record keeping
• Back up payroll duties, AR and AP, as necessary
• Reliable attendance
• Strong ethics
• Ability to work independently and as part of a team
• Quick learner and independent thinker

Education and Experience: 

Minimum qualifications for this position may be satisfied by a combination of education and experience.

• BA / BS with emphasis on accounting, with 5+ years full charge bookkeeping experience
• Additional years of experience will be considered in lieu of University degree requirement
• Experience in retail service/trades (prevailing wage/certified payroll) is required
• Microsoft Dynamics software is strongly preferred
• Paycom Payroll/HRIS software is strongly preferred
• Adept with Microsoft Office Suite, specifically Excel

Additional Requirements:

Supervisory Responsibilities:

• Assisting the Controller with staff supervisory and oversight responsibilities.

Language Skills:

• Review and understand documents, publications, reports, and procedure manuals
• Author and edit documents
• Communicate via telephone, email, text and in person
• Effectively present information and respond to questions from groups of managers, people we serve and their caregivers/parents and the public

Mathematical Skills:

• Add, subtract, multiply and divide (using appropriate tools/software) in all units of measure, using whole numbers, common fractions, and decimals.

Reasoning Skills:

• Problem solver
• Take the initiative and makes decisions based upon company purpose, mission, and values and in the best interest of the people we serve and customers
• Understands instructions in various formats
   

Certificates, Licenses, and Registrations:

• Ability to pass a DSHS Background Check in alignment with AtWork!’s policies

Work Environment:
The typical work environment is a professional office. Reasonable accommodation is made to enable individuals with disabilities to perform the essential functions.

• Work is predominantly in person at Bellevue Headquarters
• Frequently use computers and office equipment
• Provide and receive instructions and directions
• Communicate effectively both in person and using telecommunication, or electronic means
• Available to work flexible hours

Benefits Offered:

AtWork! is dedicated to offering a comprehensive benefit package to meet the evolving needs of our employees. For a more in dept look at our benefits, please visit our Career page at https://atworkwa.org/careers/.

• Medical, with company paid options and dependent care options
• Dental, with company paid options and dependent care options
• Vision, with company paid options and dependent care options
• FSA and HSA options
• Free life insurance and travel insurance
• 403(b) Retirement Plan with company matching
• 16 days of Paid Time Off, accrued in your first year
• 6 days of Extended Sick Leave, accrued each year
• 11 paid holidays annually

AtWork! is an Equal Opportunity/Affirmative Action Employer. Individuals are recruited, employed, promoted, and transferred in all jobs without discrimination in regard to age, color, race, creed, ancestry, national origin, citizenship status, gender, sex, sexual orientation, gender identity, and/or expression, marital status, parental status, status with regard to public assistance, disability, veterans status, or any other protected characteristic by federal, state, or local law.

If you need any assistance or an accommodation in completing the application form or at any time during the selection process, contact the Human Resources Department at 425-274-4000.