Catering and Event Supervisor

The University of Lynchburg, a private regional university, located in the beautiful foothills of the Blue Ridge Mountains in central Virginia is seeking a full-time Catering and Events Supervisor to join our Dining Services team.

Job Type: Full-Time, Benefits Eligible

Work Remotely: No

Job Purpose: Responsible for ensuring a positive experience for students, faculty, staff, and guests of the University for catered events and student dining operations.

Specific Job Duties:

• Reviews Banquet Event Orders (BEO’s) at the beginning of each week after they are generated by the Catering Manager.
• Handles all pull sheets on a daily basis, along with presetting for upcoming events.
• Independently handles the set-up, execution, and breakdown of smaller deliveries and events.
• Maintains an updated inventory on all alcoholic beverages on a bi-weekly basis, or as needed by the Catering Manager
• Handles alcohol pull sheets and pulls for special events, and ensures alcohol is put away properly immediately following each event.
• Reviews the University’s calendar system to plan set-ups and presets ahead of time.
• Oversees the maintenance of the room reservations calendar for dining facilities (Burton Room, Burton Foyer, East Room, Main Dining Room, West Room, Koudelka Balcony, Drysdale Third Floor Commons, Veterans Lounge, and Third Floor Tabling).
• Oversees and assists with the set-up, delivery, service and breakdown of catered and special events. Assists with theme meals for student dining, as needed.
• Trains all new students and on-call employees on their job responsibilities and duties. Performs an evaluation after 30 days regarding employee performance.
• Performs ongoing communication with all students and on-call staff to ensure that they are punctual, productive, dressed properly, and confident about what is expected of them. Ensures wait staff complies with appropriate dress code and uniform standards for all events.
• Schedules students and professional wait staff for the appropriate level of staff needed for banquets and catering events. Schedules are distributed on a weekly basis.
• Performs pre-event meetings before all catered functions to ensure wait staff know menu items and specific job assignments.
• Communicates with kitchen staff in advance regarding timing of catering for events.
• Ensures wait staff is in compliance with appropriate dress code and uniform standards for all events.
• Responsible for recruiting student-catering staff.
• Generate and enforce a closing checklist for catering staff to follow when concluding an event.
• Maintains the highest level of sanitation in all areas of dining services. This is to include, but not limited to, all dining rooms, storage cabinets, and storage closets.
• Ensures that the catering room, West Room catering kitchen, and all catering equipment are kept clean and organized at all times.
• Works a combination of days, nights, and weekends, as required by the schedule of events.
• Assists in other areas of dining services as required. This includes the Dining Hall register, servery, and kitchen operations.
• Preforms any other duties as required by the Dining Services Department.

Benefits:

• Generous paid vacation, personal days, paid sick time and family leave, comprehensive insurance (medical, dental, vision, etc.) and retirement plans, flexible spending account, tuition remission, life and long-term disability insurance, and more. Learn more about employment benefits at the University of Lynchburg.

Schedule: Based off events (Subject to change)

Physical Demands: Lifting 25 lbs, Prolong Standing

Required Qualifications:

• Previous experience in a supervisory service position in either a fine dining or commercial

restaurant operation. Must possess considerable knowledge of cafeteria, American and French serving standards.

We seek candidates who are committed to the University of Lynchburg’s efforts to create an environment that fosters a student-centered environment, develops the breadth of knowledge associated with liberal education, respects and supports diversity, equity, and inclusion, values and celebrates diverse faith traditions, and sustains close working relationships among faculty, staff, students, alumni, and community partners.

Candidates must successfully pass a background check that is satisfactory to the University.

All information and material must be submitted to Human Resources Jobs Page

The University of Lynchburg is committed to diversity within its community and welcomes applications from persons of color, women, Indigenous/aboriginal people of North America, persons with disabilities, the LGBTQIA+ community, and others who may contribute to the further diversification of the University of Lynchburg community.

The University of Lynchburg is an equal opportunity employer.