Accounts Payable Specialist

SUMMARY:

The Accounts Payable Specialist is responsible for the full cycle of vendor accounts payable, for multiple agencies and the corporate office including, but not limited to, accurate G/L coding, accounting system input and processing, and related journal entries, ensuring timely payment of vendor invoices.

ESSENTIAL FUNCTIONS:

• Prepare vendor bills for payment including, but not limited to, preparing invoices for payment, obtaining required approvals, accurately coding and inputting invoices into the accounting system, processing vendor payments with multi-account/multi-company allocations, dispersing payments via check or electronic means
• Responds to vendor or branch inquiries and research and resolve concerns or discrepancies
• Manage the Accounts Payable processing function across multiple companies and multiple bank accounts
• Post journal entries for branches, which include inter-company transactions
• Serve as a fully trained backup for the cash receipts function
• Effectively utilize Adobe, and other electronic processing applications, to support paperless vendor payable process
• Prepare various Accounts Payable reports as requested by management
• Assist with miscellaneous reconciliations as assigned
• Participate in seminars and other training for knowledge and skill development

ADDITIONAL RESPONSIBILITIES:

This job description is intended to describe the level of work required of the person performing the position. Essential functions are outlined; however, other duties may be assigned, as needs arise, or as required to support the essential functions. Specific performance objectives may be developed each year to measure the performance of the tasks and functions listed in this job description.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong computer skills, with a focus on MS Office suite of products Outlook, Word, Teams, Excel (including formulas and pivot tables), as well as Adobe, and a solid understanding of automated systems
• Highly organized and detail-oriented with strong analytical and problem-solving skills
• Demonstrated accuracy with data input
• Strong math skills including the ability to add, subtract, multiply, and divide numbers
• Ability to work within a fast-paced, changing priority environment
• Self-motivated, with the initiative to prioritize and be self-directed
• Regular and punctual attendance is required
• Ability to communicate effectively, both verbally, and in writing
• Excellent interpersonal skills, with the ability to interact effectively with both colleagues and managers, across all levels
• Ability to promote, and maintain a team environment, willing to find accommodating solutions for our customers, companies, and the Agency
• Ability to successfully adhere to company policies and procedures, as well as maintain strict confidentiality

QUALIFICATIONS:

• 2-4 years of previous Accounts Payable experience preferred
• A high school diploma or GED required
• College level Accounting courses or equivalent experience preferred

WORKING CONDITIONS AND REASONABLE ACCOMMODATIONS:

• Fast-paced, multi-tasking, office environment with periodic high disruption and changing priorities
• Ability to perform approximately 80% sedentary work, exerting up to 10 pounds of force occasionally, and negligible force frequently
• Ability to lift up to 20 pounds occasionally
• Requires operation of a computer workstation, including keyboard and video display
• All requirements may be modified to reasonably accommodate physical or mental impairment